Legal Templates
Car Proforma Invoice

Car Proforma Invoice for Australia

Car Proforma Invoice Template for Australia

A comprehensive legal document template used in Australian vehicle sales transactions that serves as a formal quotation and preliminary invoice for vehicle purchases. The document complies with Australian Consumer Law and relevant state-specific motor vehicle trading regulations, providing detailed vehicle specifications, pricing structure, and terms of sale. It includes mandatory disclosures about vehicle condition, statutory warranties, and consumer rights while incorporating necessary GST and taxation components as required by Australian taxation law.

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What is a Car Proforma Invoice?

The Car Proforma Invoice Template is an essential document in Australian vehicle sales transactions, designed to meet the requirements of both federal and state-level regulations governing motor vehicle sales. This document serves as a preliminary invoice and formal quotation, typically issued before the final sale is completed. It includes comprehensive details about the vehicle, pricing structure, GST components, and applicable warranties, ensuring compliance with the Australian Consumer Law and state-specific motor vehicle trading regulations. The template is particularly useful for car dealerships, fleet sales, and private sellers who need to provide formal documentation of intended vehicle sales while maintaining compliance with Australian legal requirements for vehicle transactions.

What sections should be included in a Car Proforma Invoice?

1. Seller Details: Company/dealer information including ABN, dealership license number, full business address and contact details

2. Buyer Details: Full name, address, contact information and any business details (if applicable) of the purchaser

3. Vehicle Specifications: Detailed vehicle information including make, model, year, VIN, engine number, registration number (if applicable), color, and odometer reading

4. Pricing Details: Itemized breakdown of the vehicle price, including base price, GST, luxury car tax (if applicable), and total amount

5. Payment Terms: Payment conditions, accepted payment methods, and banking details

6. Vehicle Condition Declaration: Statement about the vehicle's condition, including any known defects or issues

7. Statutory Warranties: Standard warranty information and consumer guarantees as required by Australian Consumer Law

8. Declaration and Signatures: Confirmation of information accuracy and signature blocks for both parties

What sections are optional to include in a Car Proforma Invoice?

1. Trade-In Details: Used when there is a trade-in vehicle involved in the transaction, including trade-in vehicle specifications and agreed value

2. Finance Information: Required when the purchase involves dealer financing, including loan details and financial institution information

3. Additional Features: Detailed list of non-standard features or modifications when the vehicle has significant optional extras

4. Import Details: Required for imported vehicles, including import approval number and compliance details

5. Fleet Discount: Applied when the purchase is part of a fleet arrangement or includes special corporate pricing

6. Extended Warranty Options: When additional warranty packages are offered beyond statutory warranties

What schedules should be included in a Car Proforma Invoice?

1. Vehicle Condition Report: Detailed inspection report with photographs documenting the vehicle's current condition

2. Service History: Complete service history records and maintenance documentation

3. Feature List: Comprehensive list of vehicle specifications, standard features, and optional extras

4. Warranty Terms: Full terms and conditions of warranties, including statutory and extended warranty details

5. Registration Documents: Copies of current registration papers or transfer documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Australia

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant Industries

Automotive

Retail

Financial Services

Fleet Management

Vehicle Manufacturing

Vehicle Import/Export

Transport

Logistics

Relevant Teams

Sales

Finance

Administration

Compliance

Accounts

Legal

Customer Service

Vehicle Operations

Documentation

Procurement

Relevant Roles

Sales Manager

Fleet Manager

Finance Manager

Dealership Principal

Automotive Sales Consultant

Business Development Manager

Compliance Officer

Administrative Officer

Vehicle Import Specialist

Procurement Manager

Corporate Fleet Coordinator

Accounts Receivable Officer

Industries
Australian Consumer Law (ACL): Part of the Competition and Consumer Act 2010, which provides consumer guarantees and protections for vehicle purchases, including requirements for transparency in pricing and vehicle condition disclosure
A New Tax System (Goods and Services Tax) Act 1999: Governs GST requirements for vehicle sales, including proper documentation of GST components in invoices and specific requirements for luxury car tax when applicable
Motor Vehicle Standards Act 1989: Sets national standards for vehicle safety, environmental protection, and anti-theft requirements that must be acknowledged in vehicle sales documentation
State Motor Dealers and Chattel Auctioneers Act: State-specific legislation governing motor vehicle sales, including requirements for documentation and disclosure obligations
Personal Property Securities Act 2009: Relevant for including information about security interests and encumbrances on the vehicle in the sales documentation
Trade Practices Act Requirements: Although now part of the Competition and Consumer Act, specific sections relating to false or misleading representations in trade documentation remain relevant
State Fair Trading Acts: State-specific consumer protection laws that may impose additional requirements on vehicle sales documentation and disclosures
Electronic Transactions Act 1999: Relevant if the proforma invoice will be issued or transmitted electronically, ensuring legal validity of electronic documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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