The Time and Materials Invoice Template is essential for Australian businesses that bill clients based on actual time spent and materials used in project delivery. This document type is particularly relevant when the exact scope of work cannot be predetermined or when projects require flexible billing arrangements. The template ensures compliance with Australian tax regulations, including GST requirements, ABN display, and proper tax invoice formatting as mandated by the ATO. It's designed to capture detailed breakdowns of labor hours, material costs, and associated charges while maintaining transparency in billing practices. This format is commonly used in industries such as construction, consulting, and professional services, where project costs can vary based on actual resources utilized.
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1. Invoice Header: Contains business logo, ABN, invoice number, date, and document title 'Tax Invoice'
2. Supplier Information: Full legal business name, ABN, contact details, address, and payment details
3. Client Information: Client's business name, ABN (if applicable), billing address, and contact details
4. Service Details: Itemized list of services, including dates, hours worked, hourly rates, and brief descriptions
5. Materials Details: Itemized list of materials used, including quantities, unit prices, and descriptions
6. Calculation Summary: Subtotals for services and materials, GST calculation, and total amount due
7. Payment Terms: Payment due date, accepted payment methods, and late payment conditions
8. GST Declaration: Standard GST declaration as required by ATO for tax invoices
1. Purchase Order Reference: Include when client requires PO numbers for payment processing
2. Project Reference: Include for clients with multiple ongoing projects to track costs separately
3. Special Instructions: Include when there are specific billing or delivery instructions
4. Discount Details: Include when applying volume discounts or special pricing arrangements
5. Service Level Agreement Reference: Include when billing is tied to specific service level agreements
6. Terms and Conditions: Include detailed terms when not previously established in a master agreement
1. Time Sheet Detail: Detailed breakdown of hours worked, including dates, tasks, and personnel
2. Materials Breakdown: Detailed list of materials with specifications and individual costs
3. Rate Card: Applicable rates for different service categories or personnel levels
4. Payment Schedule: For large projects with multiple payment milestones or progressive billing
Relevant legal definitions
Time
Materials
Services
Hourly Rate
GST
ABN
Payment Terms
Due Date
Late Payment
Invoice Date
Purchase Order
Client
Service Provider
Standard Hours
Overtime Hours
Unit Price
Quantity
Line Item
Tax Invoice
Project
Billing Period
Payment Method
Material Costs
Labor Costs
Authorized Representative
Business Day
Rate Card
Surcharge
Work Order
Delivery Location
Materials
Services
Hourly Rate
GST
ABN
Payment Terms
Due Date
Late Payment
Invoice Date
Purchase Order
Client
Service Provider
Standard Hours
Overtime Hours
Unit Price
Quantity
Line Item
Tax Invoice
Project
Billing Period
Payment Method
Material Costs
Labor Costs
Authorized Representative
Business Day
Rate Card
Surcharge
Work Order
Delivery Location
Clauses
Payment Terms
Late Payment
Service Description
Material Costs
Labor Rates
GST
Billing Period
Invoice Dispute
Payment Method
Currency
Interest Charges
Documentation Requirements
Acceptance Criteria
Price Adjustment
Record Keeping
Tax Compliance
Force Majeure
Governing Law
Dispute Resolution
Confidentiality
Severability
Late Payment
Service Description
Material Costs
Labor Rates
GST
Billing Period
Invoice Dispute
Payment Method
Currency
Interest Charges
Documentation Requirements
Acceptance Criteria
Price Adjustment
Record Keeping
Tax Compliance
Force Majeure
Governing Law
Dispute Resolution
Confidentiality
Severability
Relevant Industries
Construction
IT Services
Consulting
Engineering
Professional Services
Manufacturing
Maintenance Services
Architecture
Software Development
Legal Services
Design Services
Building Services
Project Management
Facilities Management
Relevant Teams
Finance
Accounting
Operations
Project Management
Administration
Procurement
Billing
Accounts Receivable
Accounts Payable
Commercial
Relevant Roles
Finance Manager
Accounts Receivable Clerk
Project Manager
Business Owner
Contractor
Freelancer
Operations Manager
Account Manager
Financial Controller
Billing Coordinator
Small Business Owner
Administrative Assistant
Bookkeeper
Chief Financial Officer
Procurement Manager
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