The Freelance Contractor Invoice Template is essential for independent contractors operating in Australia who need to maintain professional billing practices and comply with Australian tax regulations. This document is used when a contractor needs to bill clients for services rendered, requiring inclusion of mandatory elements such as ABN, GST (if registered), and clear service descriptions. The template ensures compliance with the ATO's requirements for tax invoices and the A New Tax System (Goods and Services Tax) Act 1999, while also adhering to the Independent Contractors Act 2006. It's particularly important for contractors earning above the GST threshold of $75,000 annually, who must include GST in their invoices.
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1. Invoice Header: Contains business logo, 'Tax Invoice' label (if registered for GST), and document number
2. Contractor Details: Full business name, ABN, contact information, and business address
3. Client Details: Client's business name, contact person, billing address, and any reference numbers
4. Invoice Details: Invoice number, date issued, due date, and payment terms
5. Service Description: Detailed breakdown of services provided, including dates, hours/units, and rates
6. Amount Summary: Subtotal, GST (if applicable), and total amount due in AUD
7. Payment Instructions: Banking details, accepted payment methods, and any specific payment instructions
8. Terms and Conditions: Basic payment terms, late payment policies, and any relevant disclaimers
1. Purchase Order Reference: Include when client requires their PO number for payment processing
2. Project Reference: Add when billing for specific projects or when client requires project codes
3. Time Sheet: Detailed breakdown of hours worked, useful for time-based billing
4. Discount Section: Include when offering early payment discounts or other special rates
5. Additional Notes: Space for special instructions, delivery notes, or project-specific comments
6. GST Breakdown: Detailed GST calculations (required if registered for GST)
1. Time Log: Detailed timesheet showing dates, tasks, and hours worked (for time-based billing)
2. Materials List: Itemized list of materials or expenses being charged to the client
3. Service Level Details: Breakdown of service packages or rates if multiple service types are offered
4. Previous Balance Summary: Summary of any outstanding invoices or payments (for recurring clients)
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Relevant Teams
Finance
Accounts Payable
Procurement
Operations
Administration
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Project Management
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Freelance Consultant
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Self-Employed Professional
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Accounts Payable Officer
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