The State Declaration Form is a fundamental transparency tool in South African public administration, mandated by various pieces of legislation including the Public Service Act and Executive Members' Ethics Act. This document is required to be completed by public officials, state employees, and certain categories of personnel in state-affiliated organizations to declare their financial interests, business dealings, and potential conflicts of interest. The form must be submitted upon appointment, annually, or when significant changes occur in the declarant's circumstances. It plays a crucial role in maintaining ethical standards in public service, preventing corruption, and ensuring transparency in government operations. The document requires detailed disclosures across multiple categories including financial holdings, business interests, property ownership, and received gifts or benefits, with specific requirements varying based on the individual's position and level of authority.
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1. Personal Information: Declarant's full details including ID number, position, department, and contact information
2. Declaration Purpose: Specific purpose of the declaration and the time period it covers
3. Employment Details: Current position, duration of service, and reporting relationships
4. Financial Interests: Declaration of shares, investments, directorships, and other financial interests
5. Business Interests: Details of any business ownership or partnerships
6. Gifts and Hospitality: Declaration of gifts, hospitality, or sponsorships received in official capacity
7. Other Income Sources: Declaration of additional income sources outside primary employment
8. Property Ownership: Details of owned properties and related interests
9. Verification Statement: Statement confirming the truth and completeness of the declaration
10. Signature Block: Space for signature, date, and witness details
1. Spouse/Partner Interests: Declaration of spouse's or life partner's interests - required for senior officials
2. Dependent Children's Interests: Declaration of dependent children's interests - required for senior officials
3. Previous Employment: Details of previous positions held - required for new appointments
4. Foreign Interests: Declaration of any foreign interests or assets - required for specific positions
5. Trust Involvement: Details of involvement in trusts - required if applicable
6. Conflict Resolution: Description of steps taken to resolve any identified conflicts - required if conflicts exist
1. Schedule A - Detailed Financial Holdings: Itemized list of all financial holdings including values and ownership percentages
2. Schedule B - Business Interests Register: Comprehensive list of all business interests and associated details
3. Schedule C - Gift Register: Detailed register of all gifts, hospitality, and sponsorships received
4. Appendix 1 - Supporting Documentation: List of required supporting documents and attachments
5. Appendix 2 - Guidance Notes: Detailed instructions for completing each section of the declaration
6. Appendix 3 - Legislative References: Reference to relevant legislation and regulations governing the declaration
Relevant legal definitions
Declarant
Spouse/Life Partner
Dependent
Financial Interest
Business Interest
Directorship
Shareholding
Remuneration
Gift
Hospitality
Sponsorship
Related Party
Conflict of Interest
Material Interest
Public Office
Asset
Liability
Income Source
Trust Beneficiary
Commercial Interest
Property Interest
Foreign Interest
Intellectual Property Rights
Consultancy
Non-Executive Position
Beneficial Interest
Associated Person
Controlling Interest
Nominal Value
Politically Exposed Person
Recusal
Reporting Period
Significant Change
Trading Entity
Fiduciary Position
Spouse/Life Partner
Dependent
Financial Interest
Business Interest
Directorship
Shareholding
Remuneration
Gift
Hospitality
Sponsorship
Related Party
Conflict of Interest
Material Interest
Public Office
Asset
Liability
Income Source
Trust Beneficiary
Commercial Interest
Property Interest
Foreign Interest
Intellectual Property Rights
Consultancy
Non-Executive Position
Beneficial Interest
Associated Person
Controlling Interest
Nominal Value
Politically Exposed Person
Recusal
Reporting Period
Significant Change
Trading Entity
Fiduciary Position
Clauses
Personal Details
Declaration of Truth
Confidentiality
Consent to Disclosure
Financial Interests Declaration
Business Interests Declaration
Property Holdings Declaration
Gift and Hospitality Declaration
Conflict of Interest
Related Party Interests
Foreign Interests
Additional Employment
Professional Memberships
Trust Involvement
Directorship Declaration
Shareholding Declaration
Income Sources
Asset Declaration
Liability Declaration
Verification Requirements
Penalty Provisions
Update Requirements
Documentation Requirements
Oath Administration
Witness Requirements
Declaration of Truth
Confidentiality
Consent to Disclosure
Financial Interests Declaration
Business Interests Declaration
Property Holdings Declaration
Gift and Hospitality Declaration
Conflict of Interest
Related Party Interests
Foreign Interests
Additional Employment
Professional Memberships
Trust Involvement
Directorship Declaration
Shareholding Declaration
Income Sources
Asset Declaration
Liability Declaration
Verification Requirements
Penalty Provisions
Update Requirements
Documentation Requirements
Oath Administration
Witness Requirements
Relevant Industries
Government and Public Administration
Public Service
State-Owned Enterprises
Regulatory Bodies
Education (Public)
Healthcare (Public)
Defense and Security
Infrastructure and Public Works
Public Finance
Local Government
Relevant Teams
Legal Affairs
Compliance
Human Resources
Ethics and Governance
Public Administration
Risk Management
Internal Audit
Executive Office
Administrative Services
Corporate Governance
Finance
Relevant Roles
Public Service Officer
Government Executive
Department Director
State-Owned Enterprise Executive
Senior Manager (Public Sector)
Procurement Officer
Public Financial Officer
Policy Advisor
Department Head
Municipal Manager
Chief Financial Officer
Executive Director
Board Member
Senior Administrator
Public Service Commissioner
Ethics Officer
Compliance Manager
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