Legal Templates
Cargo Declaration Form

Cargo Declaration Form for South Africa

Cargo Declaration Form Template for South Africa

A comprehensive customs documentation required under South African law for declaring cargo entering, leaving, or transiting through South African ports. This document serves as an official declaration to customs authorities, containing detailed information about the cargo, including its nature, value, origin, and destination. It must comply with the South African Customs and Excise Act and related regulations, requiring accurate disclosure of cargo details to facilitate customs clearance, duty assessment, and ensure regulatory compliance with South African trade laws.

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What is a Cargo Declaration Form?

The Cargo Declaration Form is a fundamental customs document required by South African authorities for all cargo movements through the country's ports and borders. This document is mandated by the Customs and Excise Act 91 of 1964 and must be submitted to South African Revenue Service (SARS) Customs for any import, export, or transit cargo. The form serves multiple purposes: it provides authorities with essential information for cargo clearance, enables accurate duty assessment, supports risk management, and ensures compliance with trade regulations. The declaration includes critical details such as cargo description, value, weight, origin, destination, and parties involved in the shipment. Accurate completion of this form is crucial as it forms the basis for customs clearance and any misrepresentation can result in penalties or delays.

What sections should be included in a Cargo Declaration Form?

1. Declaration Type and Reference: Specifies the type of declaration (import/export/transit) and unique reference numbers

2. Declarant Information: Details of the person/entity making the declaration, including customs registration number

3. Vessel and Voyage Details: Information about the carrying vessel, voyage number, and estimated arrival/departure times

4. Port Information: Details of port of loading, discharge, and any transit ports

5. Cargo Summary: Overview of total cargo quantity, weight, and package count

6. Consignment Details: Information about the shipper, consignee, and notify party

7. Value Declaration: Declaration of cargo value, currency, and terms of trade (Incoterms)

8. Declaration Statement: Legal declaration of accuracy and compliance with customs regulations

9. Signature Block: Space for authorized signature, date, and company stamp

What sections are optional to include in a Cargo Declaration Form?

1. Dangerous Goods Declaration: Required when shipping hazardous materials, including IMO class and UN numbers

2. Temperature Control Declaration: Required for refrigerated cargo specifying temperature requirements

3. Transit Cargo Details: Required for cargo moving through South Africa to other destinations

4. Container Details: Required for containerized cargo, including container numbers and seals

5. Break Bulk Declaration: Required for non-containerized cargo specifications

6. Special Handling Instructions: Required for cargo needing specific handling or storage requirements

What schedules should be included in a Cargo Declaration Form?

1. Detailed Cargo Manifest: Complete listing of all cargo items with descriptions, quantities, and values

2. Packing List: Detailed breakdown of cargo packages and contents

3. Container Loading Plan: For containerized cargo, showing distribution and location of goods

4. Supporting Documents Checklist: List of required accompanying documents (bills of lading, invoices, etc.)

5. Customs Tariff Declaration: Detailed classification of goods under customs tariff codes

6. Agent Authorization: Documentation authorizing the declaring agent to act on behalf of the cargo owner

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

South Africa

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Declarant
Cargo
Bill of Lading
Consignment
Consignor
Consignee
Customs Value
Port of Loading
Port of Discharge
Transit Port
Manifest
Container
Break Bulk Cargo
Bulk Cargo
Dangerous Goods
IMO Class
UN Number
Vessel
Voyage Number
Master
Agent
Customs Broker
Freight Forwarder
Terminal Operator
Package
Gross Weight
Net Weight
Place of Acceptance
Place of Delivery
Customs Code
Tariff Heading
Declaration Reference Number
Seal Number
SARS
Incoterms
FCL
LCL
Customs Control Area
Port of Entry
Commercial Invoice
Packing List
Certificate of Origin
Transit Cargo
Transshipment
Warehouse
Free Trade Zone
Export Control Number
Import License Number
Duty
VAT
Clauses
Declaration Statement
Customs Compliance
Cargo Description
Value Declaration
Origin Declaration
Dangerous Goods Declaration
Legal Representation
Liability
Accuracy Statement
Documentation Requirements
Customs Authority
Inspection Rights
Penalties and Fines
Shipping Details
Container Information
Weight Declaration
Safety Compliance
Environmental Compliance
Port Security
Certificate of Origin
Transportation Mode
Storage Requirements
Special Handling
Insurance Declaration
Agency Authorization
Relevant Industries

Shipping & Maritime

Logistics & Transportation

International Trade

Customs & Border Control

Port Operations

Freight Forwarding

Warehousing & Storage

Import/Export

Manufacturing

Retail

Agriculture

Mining

Chemical Industry

Automotive

Relevant Teams

Logistics

Customs Compliance

Supply Chain

International Trade

Documentation

Port Operations

Shipping Operations

Import/Export

Trade Finance

Risk Management

Customer Service

Legal & Compliance

Relevant Roles

Customs Compliance Manager

Logistics Coordinator

Import/Export Specialist

Shipping Manager

Customs Broker

Supply Chain Manager

Trade Compliance Officer

Port Operations Manager

Freight Forwarding Manager

Documentation Specialist

Customs Declaration Officer

Transportation Manager

Supply Chain Director

International Trade Specialist

Industries
Customs and Excise Act 91 of 1964: Main legislation governing customs procedures, cargo declarations, and duty payments in South Africa. Provides the legal framework for customs control, cargo reporting requirements, and documentation.
Merchant Shipping Act 57 of 1951: Regulates maritime transport and shipping operations, including cargo documentation requirements for vessels entering or leaving South African ports.
International Trade Administration Act 71 of 2002: Governs international trade administration and provides framework for import/export control measures and documentation requirements.
Maritime Security Regulations (ISPS Code Implementation): Covers security-related declaration requirements for cargo entering South African ports, including pre-arrival notification and security declarations.
South African Maritime Safety Authority Act 5 of 1998: Establishes requirements for maritime safety and includes provisions for cargo safety declarations and documentation.
National Ports Act 12 of 2005: Provides framework for port operations including cargo handling and documentation requirements at South African ports.
Dangerous Goods Regulations: Specific regulations governing the declaration and documentation requirements for dangerous cargo and hazardous materials.
Teams

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