Legal Templates
Address Declaration Form

Address Declaration Form for South Africa

Address Declaration Form Template for South Africa

An Address Declaration Form is a formal document used in South Africa to officially declare and verify a person's residential and/or postal address. The document complies with South African legislation, particularly the Financial Intelligence Centre Act (FICA) and the Protection of Personal Information Act (POPIA). It serves as a legal declaration of an individual's current address details, including supporting information about the nature of occupancy, duration of residence, and may require additional verification or supporting documentation as prescribed by South African law.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Generate a Bespoke Document

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

Get our South Africa-compliant Address Declaration Form

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Address Declaration Form

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Address Declaration Form?

The Address Declaration Form is a crucial document in South African business and regulatory compliance, designed to meet the requirements of various legislative frameworks, particularly FICA and POPIA. This document is typically required when establishing new business relationships, opening accounts, or updating existing records with financial institutions, service providers, or other organizations. The form captures comprehensive address information, occupation details, and duration of residence, serving as a sworn statement of the declarant's address details. It plays a vital role in Know Your Customer (KYC) processes and helps organizations maintain accurate records while preventing fraud and ensuring compliance with South African address verification requirements.

What sections should be included in a Address Declaration Form?

1. Personal Information: Declarant's full name, ID number, contact details and other identifying information as required by FICA

2. Current Residential Address: Detailed physical address including street number, street name, suburb, city, province and postal code

3. Postal Address: Mailing address if different from residential address

4. Period of Residence: Duration of stay at the current address and immediate previous address if less than 3 years

5. Property Status: Whether the declarant owns, rents, or has another arrangement at the declared address

6. Declaration and Signature: Legal declaration of truth and accuracy of provided information, with date and signature

What sections are optional to include in a Address Declaration Form?

1. Previous Address Details: Section for listing previous addresses if moved within the last 3 years

2. Third Party Confirmation: For cases where the declarant lives with someone else and needs their confirmation

3. Business Address: For cases where a business address needs to be declared in addition to residential

4. Alternative Contact Person: Details of an alternative contact person who can verify the address

5. Temporary Residence Declaration: For cases of temporary residence or multiple residences

What schedules should be included in a Address Declaration Form?

1. Schedule A: Required Supporting Documents: List of acceptable proof of address documents and requirements for each

2. Schedule B: Address Verification Checklist: Checklist for internal use to verify the completeness and validity of the declaration

3. Appendix 1: Guidelines for Proof of Address: Detailed guidelines on what constitutes acceptable proof of address

4. Appendix 2: Privacy Notice: POPIA-compliant privacy notice regarding the collection and processing of personal information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image

Jurisdiction

South Africa

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Residential Address
Postal Address
Physical Address
Declarant
Proof of Address
Supporting Documentation
Principal Place of Residence
Temporary Residence
Property Owner
Tenant
Occupant
Third Party Verifier
Business Address
Correspondence Address
Official Documentation
Street Address
Municipal Address
Premises
Authorized Representative
Verification Documents
Previous Address
Period of Residence
Utility Bill
Bank Statement
Lease Agreement
Declaration Date
Identity Document
Personal Information
Relevant Industries

Banking and Financial Services

Insurance

Real Estate

Telecommunications

Utilities

Healthcare

Legal Services

Government Services

Educational Institutions

Retail Banking

Corporate Services

Property Management

Relevant Teams

Compliance

Risk Management

Customer Service

Operations

Legal

Administration

Client Onboarding

Records Management

Data Protection

Front Office

Due Diligence

Customer Relations

Regulatory Affairs

Relevant Roles

Compliance Officer

Risk Manager

Customer Service Representative

Account Manager

KYC Specialist

Operations Manager

Legal Counsel

Administrative Officer

Branch Manager

Client Onboarding Specialist

Records Manager

Data Protection Officer

Regulatory Affairs Manager

Front Desk Officer

Customer Due Diligence Officer

Industries
Protection of Personal Information Act (POPIA) 4 of 2013: Governs how personal information must be collected, processed, stored and protected. Address information is considered personal information under this act.
Financial Intelligence Centre Act (FICA) 38 of 2001: Sets requirements for proof of residence documentation and verification of address details as part of Know Your Customer (KYC) procedures.
Spatial Data Infrastructure Act 54 of 2003: Provides framework for South African address standards and spatial information systems.
Consumer Protection Act 68 of 2008: Ensures transparency and accuracy in documentation relating to consumer information and protects against fraudulent address declarations.
South African Postal Services Act 124 of 1998: Provides guidelines for postal address formats and standards in South Africa.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

No matches found.

Driving Licence Self Declaration Form

A South African regulatory document for self-declaring driving fitness and eligibility for obtaining or renewing a driving license under national traffic legislation.

find out more

Declaration Of Plagiarism

A South African legal document where authors declare their work is original and properly cited, in compliance with local copyright laws and academic integrity standards.

find out more

Declaration Of No Conflict Of Interest

A South African legal document where an individual formally declares the absence of any conflicts of interest that could impact their professional duties.

find out more

Declaration

A legally binding sworn statement certified by a Commissioner of Oaths under South African law, used to formally declare facts or intentions.

find out more

Legal Declaration

A formal sworn statement made under South African law, certified by a Commissioner of Oaths, serving as legal evidence of declared facts or intentions.

find out more

Declaration Of Interest

A South African legal document for declaring potential conflicts of interest and personal, professional, or financial interests as required by local corporate governance laws.

find out more

Form Of Declaration

A legally binding sworn statement certified by a Commissioner of Oaths under South African law, declaring specific facts or circumstances to be true.

find out more

Non Employment Self Declaration Form

A South African legal document declaring independent contractor status and distinguishing from employment relationships, compliant with local labor and tax laws.

find out more

Self Declaration Document

A legally binding sworn statement made under South African law, declared before a Commissioner of Oaths, used to formally verify facts or circumstances.

find out more

Nomination And Declaration Form

A South African legal document for nominating beneficiaries and declaring intentions regarding benefit distribution in financial and pension products.

find out more

Self Declaration Form For Job Application

A South African law-compliant self-declaration form for job applicants to declare personal information, employment history, and legal status for employment consideration.

find out more

Declaration Letter For Student

A legally binding document under South African law where students formally declare specific information or circumstances related to their academic status or personal situation.

find out more

Declaration Letter For Missing Documents

A formal sworn statement under South African law declaring the loss or absence of important documents, executed before a Commissioner of Oaths.

find out more

Declaration Letter For Employee

A formal employee declaration document under South African law used to record official statements or confirmations from employees regarding their circumstances, qualifications, or policy compliance.

find out more

Declaration Form For Scholarship

A South African legal document for scholarship applications and declarations, compliant with NSFAS and POPIA requirements, used for managing scholarship awards and recipient obligations.

find out more

Living Will Declaration Form

A South African legal document allowing individuals to specify advance healthcare directives and end-of-life treatment preferences.

find out more

Payment Declaration Letter

A formal South African document declaring payment details and confirming compliance with local financial regulations and requirements.

find out more

Self Declaration

A legally binding written statement under South African law where an individual formally declares certain facts or circumstances to be true, verified by a Commissioner of Oaths.

find out more

My Health Declaration

A South African law-compliant health declaration document for recording and declaring individual health status and medical history.

find out more

Health Declaration Form

A South African-compliant form for declaring personal health status and medical history, adhering to POPIA and National Health Act requirements.

find out more

Declaration Of Own Work

A South African legal document certifying the originality and authenticity of an individual's work, used in academic and professional settings.

find out more

Self Employment Declaration

A legal declaration document used in South Africa to formally establish and confirm an individual's status as self-employed or an independent contractor.

find out more

Thesis Declaration

A legally binding declaration document used in South African higher education institutions to confirm thesis originality and compliance with academic standards.

find out more

Signed Declaration Of Applicant And The Parent Legal Guardian

A South African legal document combining a minor's declaration with parental/guardian consent and authorization, authenticated by a Commissioner of Oaths.

find out more

Self Declaration Form For Scholarship

A legally binding declaration form used in South Africa for scholarship applications, containing personal, academic, and financial information declarations under oath.

find out more

Salary Declaration Letter

A formal South African employer-issued document confirming an employee's salary and compensation details for official purposes.

find out more

Parents Declaration Form For Scholarship

A South African legal document for parents to declare financial status and commit to scholarship terms for their child's education, compliant with local education and privacy laws.

find out more

Driving Licence Declaration Form

A South African legal document for declaring driving license status, qualifications, and related information under the National Road Traffic Act.

find out more

Declaration Of Undertaking

A formal legal document under South African law where a party makes binding commitments or promises to another party or authority.

find out more

Declaration In Lieu Of Affidavit

A formal South African legal document for declaring facts as true, signed before a Commissioner of Oaths, serving as an alternative to a sworn affidavit.

find out more

Custodian Of Records Affidavit

A sworn legal document under South African law certifying an individual's role as custodian of specific records and attesting to their authenticity and proper maintenance.

find out more

Age Declaration Form

A South African legal document for formal declaration of an individual's age, used for official age verification purposes.

find out more

Age Declaration Certificate

A legally binding document used in South Africa to formally declare an individual's age under oath, certified by a Commissioner of Oaths.

find out more

Declaration Of Domicile

A formal legal declaration under South African law establishing an individual's permanent residence and intention to remain in South Africa indefinitely.

find out more

Sworn Declaration

A South African legal document containing statements made under oath or affirmation, certified by a Commissioner of Oaths and used for official or evidentiary purposes.

find out more

Declaration Card

A mandatory customs and immigration declaration document required for all travelers entering South Africa, governed by South African customs and immigration laws.

find out more

Cargo Declaration

A mandatory customs document required under South African law that declares cargo details for imports, exports, or transit goods, governed by national customs legislation.

find out more

International Travel Declaration Form

A mandatory South African legal document for declaring personal, travel, health, and customs information for international travel.

find out more

Declaration Of Origin

A South African customs document certifying the country of origin of exported goods, complying with national customs regulations and international trade agreements.

find out more

Vat Declaration Form

A mandatory South African tax form for declaring VAT collections, payments, and calculations to SARS by registered VAT vendors.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

Generate Legal Docs Free

Create your first 2 documents for free
You keep IP ownership of your information
Your data doesn't train Genie's AI
2 Docs LeftAccess Now
*No registration required