Translation Affidavit Template for the United States

A Translation Affidavit is a sworn statement that legally certifies the accuracy of a translated document under United States federal law. When you need to submit foreign language documents to courts, government agencies, or other official bodies, you must provide certified translations accompanied by this affidavit. The document serves as your translator's formal declaration that the translation is true, complete, and accurate to the best of their knowledge and ability.

When do you need this document?

You need a Translation Affidavit whenever you're submitting translated documents for legal proceedings, immigration applications, academic credentials evaluation, or business licensing. Federal and state courts require certified translations with proper affidavits for all foreign language evidence under Federal Rules of Evidence Rule 604. Immigration authorities demand translation affidavits for birth certificates, marriage licenses, educational transcripts, and employment records. Academic institutions require them for foreign diplomas and transcripts, while licensing boards need them for professional credentials obtained abroad. Business entities use translation affidavits when filing foreign corporate documents with state secretaries of state or when submitting international contracts as evidence in commercial disputes.

Key legal considerations

Your Translation Affidavit must comply with strict legal standards to ensure admissibility and acceptance. The translator must declare their qualifications, including language proficiency, professional credentials, and relevant experience. The affidavit must contain a detailed description of the original document, including its title, date, language, and page count. Most importantly, the translator must swear under penalty of perjury that the translation is accurate and complete. The document requires proper notarization in most jurisdictions, and the translator must not have any personal interest in the underlying legal matter. Professional translators should follow American Translators Association guidelines and maintain appropriate liability insurance.

Legal requirements in United States

Under federal law, Translation Affidavits must comply with 28 U.S.C. § 1746, which governs unsworn declarations made under penalty of perjury. The affiant must include the statement "I declare under penalty of perjury that the foregoing is true and correct" followed by the execution date and location. State courts may have additional requirements, including specific formatting, notarization standards, or translator qualification criteria. Some states require translators to be certified by recognized professional organizations or demonstrate specific educational credentials. For international use, documents may need apostille certification under the Hague Convention. Federal immigration courts follow specific USCIS guidelines for translation affidavits, requiring the translator's certification of competency in both languages and their complete contact information.