Authorized Signatory Confirmation Letter for the United States

Authorized Signatory Confirmation Letter Template for United States

An Authorized Signatory Confirmation Letter is a formal document used in the United States to officially designate and confirm an individual's authority to sign documents and enter into binding agreements on behalf of an organization. This document, governed by U.S. federal and state laws, serves as official verification of the signatory's powers, scope of authority, and any applicable limitations. It typically includes specific details about the authorized individual, the extent of their authority, and often requires corporate seal or notarization.

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What is a Authorized Signatory Confirmation Letter?

The Authorized Signatory Confirmation Letter is a critical governance document used when organizations need to formally delegate and document signing authority. This document is particularly important in the United States where corporate authority must be clearly established for legal and regulatory compliance. It specifies who can sign official documents, enter into agreements, or conduct specific transactions on behalf of the organization. The letter typically includes the scope of authority, any limitations, and often references the corporate resolution or other governing document that establishes this authority. This document is essential for banks, financial institutions, and other organizations requiring proof of authorized signatories.

What sections should be included in a Authorized Signatory Confirmation Letter?

1. Letter Header: Company letterhead, date, reference number

2. Recipient Details: Name and address of receiving organization

3. Purpose Statement: Clear statement confirming authorized signatory appointment

4. Signatory Details: Full name, title, and scope of signing authority

5. Authority Scope: Specific powers and limitations of the signatory

6. Effective Period: Duration of the authorization

7. Authentication: Official signatures, corporate seal if required

What sections are optional to include in a Authorized Signatory Confirmation Letter?

1. Board Resolution Reference: Reference to relevant board resolution when authorization stems from specific board action

2. Specimen Signature: Sample of authorized signature when required by receiving institution

3. Transaction Limits: Specific monetary or transaction type limits when authority is limited to specific amounts or types

What schedules should be included in a Authorized Signatory Confirmation Letter?

1. Board Resolution Copy: Certified copy of the authorizing resolution

2. ID Documentation: Copies of signatory identification documents

3. Corporate Documents: Relevant corporate registration documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Industries

UCC Article 3: Uniform Commercial Code provisions governing negotiable instruments and signature authority requirements for commercial transactions

E-SIGN Act: Federal law ensuring legal validity of electronic signatures and records in interstate commerce

State UETA: State-level adoption of Uniform Electronic Transactions Act governing electronic signatures and records within state jurisdiction

State Corporate Laws: State-specific requirements for corporate authorization and power to bind companies through authorized signatories

Corporate Bylaws Requirements: Internal governance documents specifying authorization procedures and signatory powers within the organization

Bank Secrecy Act: Federal law requiring financial institutions to verify and maintain records of signatory authority for account transactions

KYC Regulations: Know Your Customer requirements for verifying identity and authority of signatories in financial transactions

Agency Law: Legal principles governing relationship between principal and agent, including scope of signatory authority

Fiduciary Duty Rules: Legal obligations of authorized signatories to act in best interest of the organization when exercising their authority

Delegation Authority Rules: Regulations governing how and when signatory authority can be delegated within an organization

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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