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1. Header Information: Company letterhead, current date, recipient's name and address, and reference number if applicable
2. Reference Line: Clear subject line indicating the matter being accepted (e.g., 'Re: Acceptance of Job Offer dated [Date]')
3. Formal Acknowledgment: Confirmation of receipt of the original offer/proposal with relevant dates and details
4. Statement of Acceptance: Clear and unambiguous statement confirming acceptance of the terms and conditions
5. Key Terms Summary: Brief restatement of the essential terms being accepted
6. Next Steps: Overview of immediate actions or expectations following acceptance
7. Signature Block: Full name, title, and signature of the accepting party
1. Conditional Terms: Any conditions or modifications to the acceptance, used when acceptance is subject to specific conditions
2. Timeline Details: Specific dates and deadlines, included when timing is crucial to the acceptance
3. Payment Information: Details of any financial terms or payment schedules, included when monetary aspects are involved
4. Additional Contact Information: Relevant contact details for follow-up, included when ongoing communication is expected
5. Original Offer Reference: Detailed reference to the original offer terms, included when multiple versions or complex negotiations preceded acceptance
1. Original Offer/Proposal: Copy of the complete original offer or proposal being accepted
2. Terms and Conditions: Any standard or specific terms and conditions referenced in the acceptance
3. Supporting Documentation: Any relevant certificates, forms, or supporting materials required for the acceptance
4. Deliverables Schedule: Detailed timeline or list of deliverables, if applicable to the acceptance
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