Confirmation Extension Letter for the United States

Confirmation Extension Letter Template for United States

A Confirmation Extension Letter is a formal document used in the United States to officially extend the duration of an existing agreement or contract. This document serves as written confirmation of both parties' intent to continue their contractual relationship beyond the original termination date, while typically maintaining the same terms and conditions. Under U.S. contract law, it provides a legally binding modification to the original agreement's duration.

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What is a Confirmation Extension Letter?

The Confirmation Extension Letter is utilized when parties wish to extend an existing contractual arrangement beyond its original term. This document type is particularly important in U.S. business practice as it provides clear documentation of the parties' agreement to continue their relationship, helping prevent potential disputes about the extension's validity. The letter typically specifies the new termination date, confirms the continuation of existing terms, and includes any modifications if applicable. It should be executed with the same formality as the original agreement to ensure enforceability under U.S. contract law.

What sections should be included in a Confirmation Extension Letter?

1. Reference Header: Clear identification of the original agreement including date, parties, and subject matter

2. Extension Statement: Explicit statement of the extension period with specific start and end dates

3. Terms Confirmation: Statement confirming that all other terms and conditions of the original agreement remain unchanged

4. Execution Block: Signature blocks for authorized representatives with date fields

What sections are optional to include in a Confirmation Extension Letter?

1. Modified Terms: Section detailing any specific terms being modified alongside the extension

2. Consideration Statement: Statement of consideration for the extension, if required by applicable law

3. Conditions Precedent: Any conditions that must be satisfied for the extension to become effective

What schedules should be included in a Confirmation Extension Letter?

1. Original Agreement: Copy of the original agreement being extended

2. Corporate Authorization: Documentation evidencing authority to execute the extension

3. Schedule of Modified Terms: Detailed list of any terms being modified, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Industries

Uniform Commercial Code (UCC): Primary source of commercial contract law in the US, particularly relevant if the original agreement involves goods.

State Contract Laws: State-specific variations in contract law that must be considered as contract enforcement varies by jurisdiction.

Statute of Frauds: Legal requirement that certain types of contracts must be in writing to be enforceable.

State Statute of Limitations: Time limits within which legal action must be taken regarding contract disputes in the applicable state.

E-SIGN Act: Federal law ensuring the legal validity of electronic signatures and records in interstate commerce.

Uniform Electronic Transactions Act (UETA): State-level law governing electronic signatures and records in business transactions.

Industry-Specific Regulations: Sector-specific federal and state regulatory requirements that may affect contract extensions.

Good Faith and Fair Dealing: Legal principle requiring parties to deal honestly and fairly in contract formation and performance.

Consideration Requirements: Legal principle requiring exchange of value for contract modifications to be valid.

Corporate Authority Rules: Laws governing who has legal authority to execute contract extensions on behalf of a business entity.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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