The Confirmation Extension Letter is a crucial HR document used in Nigerian business practice when an organization needs to extend an employee's confirmation or probationary period beyond the initially agreed term. This document is typically employed when additional time is needed to fully assess an employee's suitability for permanent confirmation, address specific performance concerns, or complete required training programs. The letter must align with Nigerian employment legislation, particularly the Labour Act, and should clearly specify the extension duration, reasons, and any associated conditions. A properly drafted Confirmation Extension Letter helps protect both employer and employee interests by documenting the agreed extension terms and maintaining transparency in the employment relationship. It's a common practice across various industries in Nigeria and requires careful consideration of both legal compliance and human resource management principles.

1. Letter Header: Company letterhead, date, reference number, and recipient's details

2. Subject Line: Clear indication that this is a Confirmation Extension Letter

3. Opening Paragraph: Reference to original employment and probation/confirmation terms

4. Extension Details: Specific duration of the extension and new confirmation review date

5. Reasoning: Brief explanation of why the extension is necessary

6. Terms Continuation: Statement that all other employment terms remain unchanged

7. Acknowledgment Request: Request for the employee to acknowledge and accept the extension

8. Closing: Standard letter closing with space for signatures and dates