The Confirmation Extension Letter is a crucial HR document used in Indian business operations when an organization needs to extend an employee's probation period beyond the initially stipulated time frame. This extension may be necessitated by various factors such as additional performance evaluation requirements, incomplete training programs, or the need for further assessment of the employee's suitability for the role. The document complies with Indian employment laws and typically includes essential information such as the extension duration, reasons for extension, performance expectations, and confirmation review dates. It serves as an official record of the modified probation terms while ensuring transparency in the employer-employee relationship.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a confirmation extension letter
3. Employee Details: Employee name, ID, designation, and department
4. Reference to Original Employment: Reference to original appointment letter and current probation period
5. Extension Details: Specific duration of the extension and new confirmation review date
6. Reason for Extension: Brief explanation of why the extension is necessary
7. Existing Terms Continuation: Statement confirming all other terms and conditions remain unchanged
8. Acknowledgment Section: Space for employee signature acknowledging the extension
1. Performance Improvement Areas: Specific areas where improvement is expected, used when extension is due to performance concerns
2. Additional Support Measures: Details of any additional training or support to be provided during the extension period
3. Review Milestones: Intermediate review dates or checkpoints during the extension period, if applicable
4. Compliance Statement: Reference to relevant employment laws or company policies, when needed for legal clarity
5. Grievance Procedure: Information about how to address concerns, included when required by company policy
1. Performance Metrics: Detailed performance expectations and evaluation criteria, if required
2. Training Schedule: Schedule of any mandatory training programs during the extension period, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Manufacturing
Banking and Financial Services
Healthcare
Retail
Education
Telecommunications
Professional Services
Construction
Hospitality
Automotive
Pharmaceuticals
Media and Entertainment
E-commerce
Real Estate
Relevant Teams
Human Resources
Legal
Personnel Administration
Employee Relations
Talent Management
Operations
Department Management
Relevant Roles
HR Manager
HR Director
HR Business Partner
HR Executive
Recruitment Manager
Personnel Manager
HR Operations Manager
Employee Relations Manager
HR Administrator
HR Coordinator
Talent Management Specialist
Legal Counsel
Department Manager
Line Manager
Senior Manager
Vice President
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