Audit Engagement Withdrawal Letter Template for Philippines

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Key Requirements PROMPT example:

Audit Engagement Withdrawal Letter

"I need an Audit Engagement Withdrawal Letter for our Manila-based audit firm to withdraw from auditing TechCore Solutions Inc. due to newly discovered independence conflicts, with the withdrawal to take effect March 15, 2025."

Document background
An Audit Engagement Withdrawal Letter is a crucial document used when an audit firm needs to terminate its professional services before completing an audit engagement. This document, governed by Philippine regulations and professional standards, is typically employed when circumstances such as independence issues, scope limitations, or significant disagreements arise that prevent the continuation of the audit relationship. The letter must carefully balance professional obligations under the Philippine Standards on Auditing with client confidentiality requirements, while ensuring compliance with the Philippine Board of Accountancy regulations. It serves as both a legal record of the engagement termination and a professional courtesy document that facilitates an orderly transition to new auditors.
Suggested Sections

1. Letter Header: Including date, recipient details, and reference number

2. Subject Line: Clear indication that this is a withdrawal from audit engagement

3. Opening Paragraph: Reference to the existing audit engagement letter and its date

4. Basis for Withdrawal: Clear explanation of the circumstances leading to the withdrawal decision

5. Timing of Withdrawal: Specific date when the withdrawal becomes effective

6. Work Performed to Date: Summary of audit procedures already completed

7. Outstanding Fees: Statement regarding any unpaid fees for services rendered

8. Return of Documents: Process and timeline for returning client documents

9. Professional Courtesy: Offer to assist with transition to new auditors

10. Closing: Professional closing with signature block and firm details

Optional Sections

1. Regulatory Notifications: Include when the client is a regulated entity requiring notification to regulatory bodies

2. Disclaimers: Additional legal disclaimers when high-risk circumstances are involved

3. Conflict Details: Detailed explanation when withdrawal is due to independence or conflict issues

4. Third Party Communications: Instructions regarding communication with third parties when multiple stakeholders are involved

5. Legal Requirements: Specific section addressing legal obligations when withdrawal involves legal proceedings or investigations

Suggested Schedules

1. Schedule A - Summary of Work Performed: Detailed listing of audit procedures completed and status of work

2. Schedule B - Outstanding Matters: List of unresolved audit issues and matters requiring attention

3. Schedule C - Fee Calculation: Breakdown of fees for services rendered up to withdrawal date

4. Appendix 1 - Document Return Schedule: List of client documents to be returned and timeline

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Banking

Insurance

Manufacturing

Retail

Real Estate

Technology

Healthcare

Education

Non-Profit Organizations

Government Corporations

Mining

Telecommunications

Energy

Construction

Relevant Teams

Audit

Finance

Legal

Compliance

Risk Management

Internal Audit

Corporate Secretariat

Board of Directors

Executive Management

Corporate Governance

Relevant Roles

Audit Partner

Managing Partner

Engagement Partner

Chief Financial Officer

Financial Controller

Corporate Secretary

Compliance Officer

Internal Audit Director

Risk Management Officer

Board Chairman

Audit Committee Chairman

Chief Executive Officer

Chief Operating Officer

Finance Director

Company President

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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