Engagement Letter For Bookkeeping Services Template for Philippines

The Engagement Letter for Bookkeeping Services is a crucial document used when establishing a professional relationship between a bookkeeping service provider and a client in the Philippines. It serves as the foundational document that outlines the terms of engagement, scope of services, and mutual obligations while ensuring compliance with Philippine regulations, including the Philippine Accountancy Act of 2004 and Data Privacy Act of 2012. This document is typically used when businesses outsource their bookkeeping functions or engage professional services for maintaining financial records, tax compliance, and regular financial reporting. It includes essential details about service delivery, professional standards, confidentiality obligations, fee structures, and termination provisions, providing both parties with clear guidelines and protections under Philippine law.

1. Letter Header and Date: Professional letterhead including firm details, address, contact information, and date

2. Client Address and Salutation: Formal address block with client's name, position, company name, and address

3. Introduction and Client Identification: Opening paragraph identifying both parties and expressing appreciation for the opportunity to provide services

4. Scope of Services: Detailed description of bookkeeping services to be provided, including specific tasks, frequency, and deliverables

5. Professional Standards and Compliance: Commitment to follow Philippine accounting standards, regulations, and professional ethics

6. Client Responsibilities: Clear outline of client's obligations, including providing necessary documents and maintaining internal controls

7. Fees and Payment Terms: Detailed breakdown of fees, payment schedule, and billing procedures

8. Timeline and Duration: Engagement period, key dates, and renewal terms

9. Confidentiality and Data Protection: Commitment to protect client information in accordance with Philippine Data Privacy Act

10. Limitation of Liability: Clear statement of professional liability limits and disclaimers

11. Termination Provisions: Conditions and procedures for ending the engagement

12. Acceptance and Signatures: Closing paragraph, signature blocks for both parties, and date lines