A Reference Letter For Employee Leaving is a crucial document in New Zealand's professional landscape, typically prepared when an employee concludes their employment with an organization. This document serves multiple purposes: it validates the employee's work history, provides insights into their performance and capabilities, and serves as a professional recommendation for future employment opportunities. The letter must comply with New Zealand's legal framework, including the Privacy Act 2020, Employment Relations Act 2000, and Human Rights Act 1993, ensuring that the information provided is accurate, fair, and respects the employee's privacy rights. It should be written on company letterhead and signed by an appropriate authority figure who has directly supervised or worked with the employee. The reference letter can be either general in nature or addressed to a specific recipient, depending on the circumstances and the employee's requirements.

1. Letter Header: Company letterhead, date, and contact information of the person writing the reference

2. Recipient Address Block: If the letter is addressed to a specific person/company ('To Whom It May Concern' if general)

3. Employment Verification: Confirmation of employment relationship, including employee's name, position, and dates of employment

4. Role Description: Brief overview of the employee's main responsibilities and position(s) held

5. Performance Assessment: Factual description of the employee's key achievements, skills, and contributions

6. Character Statement: Brief description of the employee's work ethic, reliability, and interpersonal skills

7. Closing Recommendation: Positive endorsement and willingness to provide further information

8. Signature Block: Writer's name, position, company, and contact information