The Staff Reference Letter is a crucial document in New Zealand's employment landscape, typically requested when an employee is seeking new employment opportunities or needs to verify their previous work experience. It serves as an official record of employment and professional assessment, requiring careful consideration of New Zealand's privacy laws, employment regulations, and defamation laws. The document should provide accurate information about the employee's period of employment, roles, responsibilities, and performance while maintaining professional objectivity. Reference letters can vary in detail depending on the industry, position level, and specific requirements of the requesting party, but must always maintain compliance with relevant legislation including the Privacy Act 2020 and Employment Relations Act 2000.
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1. Letter Header: Company letterhead including full business contact details and date
2. Recipient Details: "To whom it may concern" or specific addressee details if known
3. Opening Statement: Confirmation of employment relationship, including employee's full name and duration of employment
4. Role Description: Job title and primary responsibilities held by the employee
5. Performance Assessment: Brief, factual overview of the employee's key achievements and competencies
6. Closing Statement: Standard closing with willingness to provide further information if needed
7. Signature Block: Writer's full name, position, and contact information
1. Reason for Leaving: Include only if departure was amicable and employee consents to sharing this information
2. Specific Skills and Qualifications: Detailed list of technical skills, certifications, or qualifications when relevant to future employment
3. Project Highlights: Specific examples of notable projects or achievements, particularly relevant for technical or senior roles
4. Character Assessment: Commentary on soft skills and personal attributes, if specifically requested
5. Attendance Record: Brief statement about reliability and attendance, if particularly noteworthy
1. Performance Records Summary: Optional attachment summarizing key performance metrics or achievements, if requested and appropriate
2. Training Certificates: Copies of relevant training or certification documents completed during employment, if applicable
Relevant legal definitions
Clauses
Employment Verification
Position Description
Employment Duration
Performance Assessment
Skills and Competencies
Professional Conduct
Attendance and Reliability
Reason for Departure
Professional Development
Team Collaboration
Leadership Capabilities
Project Contributions
Contact Information
Disclaimer
Confidentiality Statement
Position Description
Employment Duration
Performance Assessment
Skills and Competencies
Professional Conduct
Attendance and Reliability
Reason for Departure
Professional Development
Team Collaboration
Leadership Capabilities
Project Contributions
Contact Information
Disclaimer
Confidentiality Statement
Relevant Industries
Professional Services
Technology
Healthcare
Education
Financial Services
Retail
Manufacturing
Construction
Hospitality
Government
Non-profit
Transportation
Mining and Resources
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Legal
Management
Operations
Administration
Corporate Services
People and Culture
Compliance
Employee Relations
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Line Manager
CEO
Managing Director
Operations Manager
Team Leader
Supervisor
Department Head
Regional Manager
Branch Manager
General Manager
Chief Operating Officer
HR Business Partner
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