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Photo Consent Statement

Photo Consent Statement Template for New Zealand

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Key Requirements PROMPT example:

Photo Consent Statement

"I need a Photo Consent Statement for our educational institution in Auckland that covers photography of students during the 2025 academic year, with specific provisions for cultural sensitivity and social media usage restrictions."

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Document background
The Photo Consent Statement is an essential document for any organization or individual capturing and using photographs of people in New Zealand. This document became particularly crucial following the implementation of the Privacy Act 2020, which strengthened requirements around personal information handling, including photographic images. The statement serves multiple purposes: it protects the rights of photographed individuals, provides clear authorization for specific uses of images, and helps organizations maintain compliance with privacy legislation. It should be used whenever photographs of identifiable individuals will be taken for any professional, commercial, or organizational purpose. The document typically includes detailed information about image usage rights, storage methods, sharing permissions, and the subject's right to withdraw consent, making it adaptable for various contexts from corporate photography to educational settings.
Suggested Sections

1. Parties: Identifies the photographer/organization collecting the images and the subject (or guardian) giving consent

2. Background: Brief context about the purpose of the photography and intended use

3. Definitions: Key terms used in the consent form including 'Photographs', 'Licensed Use', 'Personal Information'

4. Consent Declaration: Clear statement of consent for taking and using photographs

5. Permitted Uses: Specific details about how and where the photographs may be used

6. Duration of Consent: Time period for which the consent remains valid

7. Privacy Statement: How personal information will be handled in accordance with the Privacy Act 2020

8. Withdrawal Rights: Process for withdrawing consent and any limitations

9. Signatures: Space for dated signatures of all parties

Optional Sections

1. Compensation: Details of any payment or consideration, used when the photo shoot is compensated

2. Territory Restrictions: Geographical limitations on usage, included when usage needs to be restricted to specific regions

3. Medical/Safety Declarations: Required for photo shoots involving physical activity or special conditions

4. Guardian Consent: Additional section required when the subject is under 18 or lacks capacity to consent

5. Cultural Considerations: Specific provisions regarding Māori cultural protocol or other cultural sensitivities

6. Commercial Usage Rights: Additional terms for commercial use of images, when applicable

Suggested Schedules

1. Schedule 1: Image Details: Description or copies of the specific photographs covered by the consent

2. Schedule 2: Usage Examples: Examples of how the photographs will be used (e.g., website, brochures, social media)

3. Appendix A: Privacy Policy: Organization's detailed privacy policy regarding image handling and storage

4. Appendix B: Withdrawal Form: Template form for withdrawing consent

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Healthcare

Corporate

Media & Entertainment

Government

Non-Profit

Retail

Professional Services

Events & Hospitality

Sports & Recreation

Marketing & Advertising

Real Estate

Arts & Culture

Relevant Teams

Legal

Marketing

Communications

Human Resources

Public Relations

Creative Services

Social Media

Compliance

Privacy

Events

Relevant Roles

Photographer

Marketing Manager

Communications Director

Event Coordinator

HR Manager

Legal Counsel

Content Creator

Social Media Manager

Public Relations Officer

Brand Manager

Creative Director

Website Administrator

Compliance Officer

Privacy Officer

School Administrator

Industries
Privacy Act 2020: This is the primary legislation governing the collection, use, and disclosure of personal information in New Zealand, including photographs. It sets out privacy principles that must be followed when collecting and using personal information.
Copyright Act 1994: Governs the ownership and usage rights of photographs, protecting both the photographer's rights and the rights of the subject in commercial contexts.
Human Rights Act 1993: Ensures that the collection and use of photographs does not discriminate against individuals based on protected characteristics and upholds human dignity.
Care of Children Act 2004: Relevant when obtaining consent for photographs of minors, requiring parental or guardian consent and consideration of the child's best interests.
Harmful Digital Communications Act 2015: Protects individuals from harmful digital communications, including the misuse of photographs in digital formats or online platforms.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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