The Contract Termination Letter To Employer is a crucial document in New Zealand's employment landscape, used when an employee decides to formally end their employment relationship. This document must align with the Employment Relations Act 2000 and other relevant New Zealand employment legislation, including proper notice periods and good faith obligations. The letter serves multiple purposes: it provides official notification of resignation, confirms the last working day, outlines handover arrangements, and creates a paper trail for both parties. It should be written professionally and include all necessary information while maintaining positive professional relationships. The document is typically required regardless of the reason for termination, whether it's for career advancement, personal reasons, or other circumstances.
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1. Personal Information and Date: Employee's full name, position, employee ID (if applicable), and current date
2. Employer Details: Full company name and address of the employer, including relevant supervisor or HR manager name
3. Formal Resignation Statement: Clear statement of intention to terminate employment
4. Last Working Day: Specific date of the last day of work, calculating the notice period as per employment agreement
5. Notice Period Confirmation: Confirmation of the notice period being served as per employment contract
6. Handover Arrangements: Brief outline of how current responsibilities will be handed over
7. Professional Closing: Thank you note and professional closing statement
1. Reason for Leaving: Optional brief explanation of resignation reasons - include if maintaining good relations or if required by contract
2. Request for Reference: Request for a reference letter - include if seeking future employment references
3. Outstanding Entitlements: Discussion of outstanding leave, wages, or benefits - include if there are specific items to address
4. Company Property Return: List of company property to be returned - include if employee has company assets
5. Non-Compete Reminder: Acknowledgment of existing non-compete clauses - include if such agreements exist
6. Future Contact Details: Provision of future contact information - include if necessary for final payments or documentation
1. Leave Balance Statement: Statement showing calculation of remaining annual leave, sick leave, and other leave entitlements
2. Company Property Checklist: List of company property to be returned with confirmation of return dates
3. Final Pay Calculation: Detailed breakdown of final pay including any outstanding wages, leave payments, and other entitlements
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