The Contract Termination Letter To Employer is a crucial document used in the Netherlands when an employee decides to end their employment relationship with their current employer. This document must comply with Dutch employment law, particularly the provisions outlined in the Dutch Civil Code (Burgerlijk Wetboek) regarding employment termination. The letter should be used when an employee has made the definitive decision to leave their position and needs to formally communicate this to their employer. It typically includes the intended last working day (considering statutory notice periods), arrangements for handover of responsibilities, and references to outstanding benefits or obligations. The document serves as official documentation of the employee's intention to terminate their employment and protects both parties by clearly stating the terms of the separation.
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1. Personal Details and Date: Employee's full name, employee ID (if applicable), current position, department, and the date of the letter
2. Recipient Details: Employer's name, company name, and address
3. Subject Line: Clear indication that this is a resignation/termination notice
4. Formal Notice of Termination: Clear statement of intention to terminate the employment contract
5. Last Working Day: Specific mention of the intended last day of work, considering the statutory notice period
6. Handover Planning: Brief mention of willingness to ensure smooth transition of responsibilities
7. Expression of Gratitude: Professional acknowledgment of the employment period and opportunities
8. Signature Block: Space for signature, printed name, and date
1. Reason for Departure: Optional section explaining the reason for leaving, if the employee wishes to share this
2. Request for Reference: Optional request for a professional reference letter
3. Benefits and Entitlements: Section addressing specific arrangements regarding unused vacation days, bonuses, or other benefits
4. Non-Compete/Confidentiality Reminder: Reference to ongoing obligations under existing agreements, if applicable
5. Future Contact Details: New contact information if the employee wishes to provide it
1. Employment Contract Copy: Copy of the original employment contract for reference
2. Handover Document: Optional detailed list of ongoing projects and responsibilities to be transferred
3. Exit Checklist: List of items to be returned and tasks to be completed before the last working day
4. Benefits Statement: Statement of outstanding benefits, vacation days, and other entitlements
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