The Rent Cancellation Agreement (Huurbeëindigingsovereenkomst) is a crucial document used in the Netherlands when parties mutually agree to terminate a lease agreement, whether residential or commercial. This document becomes necessary when both parties wish to formally end their rental relationship outside of the standard termination provisions in the original lease, or to document the agreed terms of a natural lease conclusion. It helps prevent future disputes by clearly documenting the termination terms, final settlements, and property handover conditions. The agreement must comply with Dutch rental law, particularly the provisions of the Dutch Civil Code (Burgerlijk Wetboek) Book 7, and can be used for various property types, from residential apartments to commercial spaces. It provides legal certainty to both parties and helps ensure a smooth transition of property possession.
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1. Parties: Identification of the landlord and tenant, including full legal names, addresses, and registration numbers if applicable
2. Background: Details of the existing rental agreement, including its date, property address, and reason for cancellation
3. Definitions: Key terms used throughout the agreement, including 'Termination Date', 'Property', 'Rental Agreement', etc.
4. Termination: Clear statement of mutual agreement to terminate the lease and the effective termination date
5. Final Settlement: Details of final rent payment, service charges, and utility bills settlement
6. Security Deposit: Arrangements for the return of the security deposit, including any deductions
7. Property Handover: Conditions for returning the property, including cleaning requirements and damage assessment
8. Release of Obligations: Mutual release from future obligations under the original rental agreement
9. Governing Law: Confirmation that the agreement is governed by Dutch law
10. Signatures: Execution section with date and signature blocks for all parties
1. Outstanding Repairs: Include when there are specific repair obligations to be addressed before termination
2. Key Return: Include when there are multiple sets of keys or access devices to be returned
3. Forwarding Address: Include when the tenant needs to provide a forwarding address for future correspondence
4. Third Party Rights: Include when there are guarantors or other third parties involved in the original lease
5. Confidentiality: Include when parties wish to keep the terms of the cancellation private
6. Dispute Resolution: Include when parties want to specify particular dispute resolution mechanisms
7. Surviving Obligations: Include when certain obligations need to survive the termination
1. Schedule 1 - Property Inventory: Detailed list of furniture, fixtures, and fittings and their condition
2. Schedule 2 - Settlement Calculation: Breakdown of final settlement figures including rent, deposits, and any deductions
3. Schedule 3 - Property Inspection Report: Current condition report of the property
4. Schedule 4 - Utility Readings: Final meter readings for utilities
5. Appendix A - Original Lease Agreement: Copy of the original lease agreement being terminated
6. Appendix B - Handover Protocol: Detailed procedure for the property handover process
Relevant legal definitions
Agreement
Property
Rental Agreement
Termination Date
Effective Date
Landlord
Tenant
Security Deposit
Handover Date
Handover Protocol
Final Settlement
Outstanding Amounts
Property Manager
Inspection Report
Utility Charges
Service Charges
Inventory List
Keys
Permitted Use
Premises
Original Lease
Business Day
Working Day
Force Majeure
Final Inspection
Parties
Forwarding Address
Lease End Certificate
Vacating Date
Settlement Statement
Property
Rental Agreement
Termination Date
Effective Date
Landlord
Tenant
Security Deposit
Handover Date
Handover Protocol
Final Settlement
Outstanding Amounts
Property Manager
Inspection Report
Utility Charges
Service Charges
Inventory List
Keys
Permitted Use
Premises
Original Lease
Business Day
Working Day
Force Majeure
Final Inspection
Parties
Forwarding Address
Lease End Certificate
Vacating Date
Settlement Statement
Clauses
Termination
Final Settlement
Property Handover
Security Deposit
Release and Discharge
Utilities and Services
Keys and Access
Maintenance and Repairs
Inspection
Personal Property
Forwarding Address
Confidentiality
Notices
Entire Agreement
Severability
Governing Law
Assignment
Force Majeure
Dispute Resolution
Third Party Rights
Costs
Representations and Warranties
Further Assurance
Amendments
Counterparts
Waiver
Survival
Final Settlement
Property Handover
Security Deposit
Release and Discharge
Utilities and Services
Keys and Access
Maintenance and Repairs
Inspection
Personal Property
Forwarding Address
Confidentiality
Notices
Entire Agreement
Severability
Governing Law
Assignment
Force Majeure
Dispute Resolution
Third Party Rights
Costs
Representations and Warranties
Further Assurance
Amendments
Counterparts
Waiver
Survival
Relevant Industries
Real Estate
Residential Property
Commercial Property
Retail
Hospitality
Office Space
Industrial
Logistics
Healthcare
Education
Relevant Teams
Legal
Real Estate
Facilities Management
Property Management
Operations
Asset Management
Contract Administration
Tenant Relations
Risk Management
Finance
Relevant Roles
Property Manager
Real Estate Manager
Facilities Manager
Legal Counsel
Property Lawyer
Lease Administrator
Asset Manager
Building Manager
Tenant Relations Manager
Real Estate Director
Operations Manager
Contract Manager
Property Administrator
Housing Officer
Leasing Manager
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