The Tenant Move Out Letter is a crucial document in Dutch residential and commercial tenancy relationships, required when a tenant plans to end their lease agreement and vacate a rental property. This document must comply with Dutch Civil Code requirements, particularly regarding notice periods and formal communication procedures. It serves multiple purposes: providing official notice of termination, documenting the intended vacation date, requesting property inspection arrangements, and initiating the security deposit return process. The letter should be used whenever a tenant plans to end their tenancy, whether at the natural conclusion of a lease term or in cases of early termination. It forms part of the formal documentation trail necessary for proper lease termination under Dutch law and helps protect both tenant and landlord interests during the move-out process.
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1. Tenant and Property Details: Full name and contact details of tenant(s), complete property address, and rental agreement reference number
2. Formal Notice of Termination: Clear statement of intention to terminate the lease, including the intended final day of tenancy
3. Current Lease Terms: Reference to relevant lease agreement terms, including notice period requirements
4. Request for Property Inspection: Proposal for final property inspection and key handover arrangements
5. Forwarding Address: New address for future correspondence and return of security deposit
6. Security Deposit Return: Request for return of security deposit and preferred method of repayment
1. Early Termination Explanation: Required when terminating lease before end date, explaining circumstances and referencing relevant lease provisions
2. Maintenance Issues: List of any existing maintenance issues or damage that needs to be addressed before moving out
3. Utility Transfer: Information about utility account transfers or terminations
4. Special Circumstances: Any special circumstances affecting the move-out (e.g., COVID-19 measures, force majeure situations)
5. Maintenance History: Summary of improvements or maintenance performed during tenancy, if relevant for deposit return
1. Move-Out Checklist: Detailed list of cleaning and maintenance requirements for property handover
2. Property Inspection Form: Template for recording property condition during final inspection
3. Utility Readings Form: Template for recording final utility meter readings
4. Photographic Evidence: Guidelines for documenting property condition with photos
5. Bank Details Form: Template for providing bank details for security deposit return
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