An End Of Contract Letter From Employee To Employer is a crucial document in Dutch employment relationships, used when an employee decides to voluntarily terminate their employment contract. This document must comply with Dutch labor law requirements, particularly regarding notice periods and formal termination procedures. The letter should be used when an employee has made the definitive decision to end their employment and is ready to initiate the formal termination process. It typically includes the employee's details, employer information, clear resignation statement, last working day, notice period confirmation, and handover arrangements. Under Dutch law, this document serves as official written notice and should be retained by both parties for their records. The format and content may vary depending on the employee's position, industry sector, and specific contractual obligations, but must always align with the minimum requirements set forth in the Dutch Civil Code.
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1. Employee and Employer Details: Full names and addresses of both parties, including employee ID if applicable
2. Date: Current date and location
3. Subject Line: Clear indication that this is a resignation letter
4. Formal Opening: Professional greeting to appropriate manager/HR representative
5. Resignation Statement: Clear and unambiguous statement of intention to terminate employment
6. Last Working Day: Specific mention of intended final working day, calculated according to notice period
7. Notice Period Confirmation: Reference to contractual notice period and confirmation of compliance
8. Handover Commitment: Statement of commitment to ensure smooth transition of responsibilities
9. Thank You Statement: Professional acknowledgment of time with the company
10. Closing: Formal closing and signature block
1. Reason for Departure: Optional brief explanation of resignation reason, included when maintaining good relations or when reason is relevant
2. Future Contact Details: Personal contact information for future correspondence, included when necessary for final payments or documents
3. Special Projects Status: Overview of ongoing projects status, included when handling critical or complex responsibilities
4. Company Property Return: List of company assets to be returned, included when employee has significant company property
5. Reference Request: Professional request for future reference, included when seeking continued professional relationship
1. Handover Document: Detailed list of ongoing projects, responsibilities and contact persons (for complex roles)
2. Company Property Inventory: Itemized list of company assets to be returned (when significant company property is involved)
3. Project Status Report: Detailed status update on key projects (for management or project leadership roles)
Relevant legal definitions
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Relevant Industries
Technology
Healthcare
Financial Services
Manufacturing
Retail
Education
Professional Services
Construction
Hospitality
Public Sector
Media and Entertainment
Telecommunications
Energy
Transportation and Logistics
Non-Profit
Relevant Teams
Human Resources
Finance
Operations
Sales
Marketing
Information Technology
Legal
Research and Development
Customer Service
Administration
Product Development
Quality Assurance
Business Development
Project Management Office
Corporate Communications
Relevant Roles
Chief Executive Officer
Manager
Director
Software Developer
Administrative Assistant
Human Resources Officer
Financial Analyst
Sales Representative
Project Manager
Marketing Coordinator
Operations Manager
Research Scientist
Customer Service Representative
Business Analyst
Technical Support Specialist
Account Manager
Product Manager
Data Analyst
Legal Counsel
Executive Assistant
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