A Notice To Vacate Business Premises is a crucial document in Malaysian commercial property relationships, used when a landlord requires a tenant to vacate a commercial property or when a lease is approaching its termination. This notice must comply with Malaysian property law, particularly the National Land Code 1965 and relevant local regulations. The document serves multiple purposes: it formally communicates the requirement to vacate, establishes a clear timeline for vacation, outlines any specific conditions for premises restoration, and helps protect both parties' legal interests. It's typically issued in situations such as lease expiration, breach of lease terms, property sale, or major renovations. The notice should include precise details about the premises, reference to the original lease agreement, clear vacation date, and any specific requirements for the handover process.
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1. Letter Header: Full business letterhead of the sender including name, address, and contact details
2. Date: The formal date of the notice
3. Recipient Details: Full name and address of the tenant/occupant
4. Subject Line: Clear indication that this is a Notice to Vacate Business Premises
5. Premises Identification: Complete and accurate address and description of the business premises
6. Lease Reference: Reference to the existing lease agreement including its date and parties
7. Vacation Notice: Clear statement of the requirement to vacate, including the specific date by which the premises must be vacated
8. Legal Authority: Reference to relevant clause in lease agreement or statutory provision authorizing the vacation notice
9. Signature Block: Signature, name, and designation of the authorized person issuing the notice
1. Reason for Vacation: Include when there is a specific reason for the vacation notice, such as breach of lease terms or end of lease period
2. Restoration Requirements: Include when there are specific requirements for restoring the premises to its original condition
3. Security Deposit: Include when addressing the return or adjustment of security deposit
4. Outstanding Payments: Include when there are any outstanding rent or other payments to be addressed
5. Handover Procedure: Include when specific procedures need to be followed for keys return and premises inspection
6. Legal Consequences: Include when necessary to state consequences of non-compliance with the notice
1. Inventory List: List of fixtures, fittings, or equipment that must be accounted for during vacation
2. Property Condition Report: Current condition of the premises that can be used as reference for restoration requirements
3. Outstanding Payments Schedule: Detailed breakdown of any outstanding payments or adjustments required
4. Handover Checklist: Detailed list of items to be checked and procedures to be followed during premises handover
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