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1. Date and Address Block: Current date and full addresses of both sender (tenant) and recipient (landlord)
2. Subject Line: Clear indication that this is a Notice of Intent to Vacate for the specific property
3. Reference Details: Reference to the existing tenancy agreement including its date and property address
4. Notice of Vacation: Clear statement of intention to vacate with specific move-out date
5. Current Contact Information: Updated contact details for future correspondence
6. Property Inspection Request: Request for final property inspection and key handover arrangements
7. Closure: Professional closing with signature block and tenant's details
1. Security Deposit Return: Request for return of security deposit, including preferred payment method - use when security deposit was paid
2. Forwarding Address: New address for future correspondence - include if moving to a known new address
3. Utility Transfer: Instructions regarding utility account transfers or final readings - include if utilities are in tenant's name
4. Early Termination Explanation: Explanation if vacating before lease end - include only if terminating lease early
5. Maintenance Issues: List of any existing maintenance issues - include if there are outstanding repairs
6. Special Arrangements: Any special move-out arrangements agreed with landlord - include if specific arrangements have been made
1. Copy of Original Lease Agreement: Attachment of the original tenancy agreement for reference
2. Property Condition Photos: Current dated photos of property condition (optional but recommended)
3. Utility Account Details: List of utility account numbers and contact information for transfer purposes
4. Outstanding Payment Record: Statement of any outstanding rent or utility payments, if applicable
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