Move Out Letter for Malaysia

Move Out Letter Template for Malaysia

A Move Out Letter is a formal written notice document used in Malaysia to communicate a tenant's intention to vacate a rented property. The document follows Malaysian property law requirements and serves as an official record of the tenant's notice to terminate the tenancy. It includes essential information such as the property details, move-out date, forwarding address, and arrangements for property inspection and security deposit return. This document is crucial for proper tenancy termination under Malaysian law and helps ensure a smooth transition process while protecting both tenant and landlord rights.

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What is a Move Out Letter?

The Move Out Letter is an essential document in Malaysian property rental practice, used when a tenant needs to formally communicate their intention to end a tenancy agreement. This document must comply with Malaysian property law requirements, particularly the provisions of the National Land Code 1965 and Contracts Act 1950. It serves multiple purposes: providing official notice of vacation, documenting the intended move-out date, requesting property inspection, arranging security deposit return, and establishing a record of proper notice given. The letter should be used whether ending a tenancy at its natural conclusion or during the term (subject to lease provisions), and is crucial for both residential and commercial properties to ensure proper documentation and protect all parties' interests.

What sections should be included in a Move Out Letter?

1. Date and Address Block: Current date and full addresses of both sender (tenant) and recipient (landlord)

2. Subject Line: Clear indication that this is a Notice of Intent to Vacate for the specific property

3. Reference Details: Reference to the existing tenancy agreement including its date and property address

4. Notice of Vacation: Clear statement of intention to vacate with specific move-out date

5. Current Contact Information: Updated contact details for future correspondence

6. Property Inspection Request: Request for final property inspection and key handover arrangements

7. Closure: Professional closing with signature block and tenant's details

What sections are optional to include in a Move Out Letter?

1. Security Deposit Return: Request for return of security deposit, including preferred payment method - use when security deposit was paid

2. Forwarding Address: New address for future correspondence - include if moving to a known new address

3. Utility Transfer: Instructions regarding utility account transfers or final readings - include if utilities are in tenant's name

4. Early Termination Explanation: Explanation if vacating before lease end - include only if terminating lease early

5. Maintenance Issues: List of any existing maintenance issues - include if there are outstanding repairs

6. Special Arrangements: Any special move-out arrangements agreed with landlord - include if specific arrangements have been made

What schedules should be included in a Move Out Letter?

1. Copy of Original Lease Agreement: Attachment of the original tenancy agreement for reference

2. Property Condition Photos: Current dated photos of property condition (optional but recommended)

3. Utility Account Details: List of utility account numbers and contact information for transfer purposes

4. Outstanding Payment Record: Statement of any outstanding rent or utility payments, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Notice to Vacate

Cost

Free to use
Relevant Industries

Real Estate

Residential Property

Commercial Property

Property Management

Retail

Hospitality

Office Space

Industrial Property

Student Housing

Corporate Housing

Relevant Teams

Legal

Property Management

Facilities Management

Real Estate Operations

Tenant Relations

Compliance

Administrative Services

Housing Services

Leasing Operations

Document Management

Relevant Roles

Property Manager

Real Estate Agent

Facilities Manager

Tenant Relations Manager

Legal Counsel

Housing Officer

Leasing Manager

Property Administrator

Real Estate Operations Manager

Compliance Officer

Residential Services Coordinator

Corporate Housing Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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