The Move Out Letter is a crucial document in Australian residential and commercial tenancy practices, required when a tenant plans to end their lease and vacate a rental property. It serves as formal written notice to the landlord or property manager, typically required between 14 to 28 days before vacancy, depending on the state jurisdiction and lease terms. This document must comply with relevant state-specific Residential Tenancies Acts and includes essential information such as vacation date, property details, forwarding address, and arrangements for final inspection and bond return. The Move Out Letter helps ensure a smooth transition process and protects both parties' interests by creating a clear paper trail of the termination notice.
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1. Date and Address Block: Current date and formal addressing to landlord/property manager including their full contact details
2. Property Identification: Clear identification of the rental property address and any relevant unit/apartment numbers
3. Notice of Intention: Clear statement of intention to vacate the property
4. Vacation Date: Specific date when the property will be vacated
5. Current Tenant Details: Full names and contact information of all tenants on the lease
6. Forwarding Address: New address for future correspondence and bond refund
7. Access for Inspection: Proposed dates/times for final inspection
8. Signature Block: Space for tenant(s) signatures and date of signing
1. Reason for Moving: Include when context would be helpful or when required by local regulations
2. Utilities Information: Details about disconnection of utilities if relevant
3. Cleaning Arrangements: Information about professional cleaning if required or arranged
4. Bond Refund Details: Specific instructions regarding the return of the security deposit
5. Maintenance Issues: Any existing maintenance issues that need to be documented
6. Key Return Details: Specific arrangements for returning keys and security devices
1. Property Condition Checklist: Pre-move out condition assessment of the property
2. Inventory List: List of any furnishings or items that were part of the tenancy
3. Utility Readings: Final meter readings for various utilities
4. Cleaning Checklist: Detailed list of cleaning requirements for move-out
5. Photo Documentation: Referenced photos of property condition (if applicable)
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