Consent To Release Information Form for Malaysia

Consent To Release Information Form Template for Malaysia

A Consent to Release Information Form under Malaysian law is a formal document that complies with the Personal Data Protection Act 2010 and related regulations. This document serves as a legal record of an individual's explicit permission to share their personal information with specified parties for defined purposes. The form includes detailed specifications about what information can be shared, with whom, for how long, and under what circumstances, while also outlining the data subject's rights and the obligations of the receiving parties. It incorporates specific requirements under Malaysian data protection laws, including provisions for handling sensitive personal data and cross-border data transfers where applicable.

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What is a Consent To Release Information Form?

The Consent To Release Information Form is a crucial document used in Malaysia when organizations need to obtain explicit permission to share an individual's personal data with third parties. This document has become increasingly important since the implementation of the Personal Data Protection Act 2010, which requires organizations to obtain specific, informed consent before processing or sharing personal data. The form is designed to protect both the individual's privacy rights and the organization's legal compliance, detailing exactly what information can be shared, with whom, and for what purpose. It's particularly relevant in situations involving sensitive personal data, cross-border data transfers, or when multiple parties need access to personal information. The document must be drafted to ensure compliance with Malaysian data protection laws while remaining clear and understandable to the average person.

What sections should be included in a Consent To Release Information Form?

1. Parties: Identification of the data subject (person giving consent) and the organization requesting consent, including full names, identification numbers, and contact details

2. Background: Brief context explaining why the information release is needed and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the form, including 'Personal Data', 'Sensitive Personal Data', 'Processing', and other relevant terms as defined in the PDPA

4. Information to be Released: Specific description of the personal data/information to be disclosed, categorized clearly and precisely

5. Purpose of Disclosure: Clear statement of the specific purpose(s) for which the information will be used

6. Recipients of Information: Identification of who will receive the information, including any third parties

7. Duration of Consent: Specification of how long the consent remains valid

8. Rights of the Data Subject: Statement of the data subject's rights under PDPA, including right to withdraw consent

9. Declaration and Signature: Formal declaration of consent and space for signature, date, and witness details

What sections are optional to include in a Consent To Release Information Form?

1. Special Category Data Consent: Additional explicit consent section for sensitive personal data such as health information, religious beliefs, or biometric data

2. International Transfer Consent: Required when personal data may be transferred outside Malaysia

3. Emergency Contact Authorization: Optional section for authorizing release of information to emergency contacts

4. Specific Legal Requirements: Additional sections required for specific sectors (e.g., financial services, healthcare)

5. Third Party Authorization: When consent is given by a legally authorized representative rather than the data subject

6. Withdrawal Procedure: Detailed procedure for withdrawing consent, if more detailed explanation is needed

What schedules should be included in a Consent To Release Information Form?

1. Schedule A - Details of Personal Information: Detailed list of specific personal information to be released, categorized by type

2. Schedule B - Authorized Recipients: Complete list of all authorized recipients of the information, including contact details

3. Schedule C - Processing Activities: Detailed description of how the information will be processed, stored, and handled

4. Appendix 1 - Privacy Notice: Copy of the organization's privacy notice or relevant excerpts

5. Appendix 2 - Withdrawal Form: Template form for withdrawing consent in the future

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Authorisation Form

A Malaysian legal document granting specific powers or permissions from an authorizer to an authorized representative, compliant with Malaysian contract law.

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What is a Consent To Release Information Form?

What sections should be included in a Consent To Release Information Form?

What sections are optional to include in a Consent To Release Information Form?

What schedules should be included in a Consent To Release Information Form?

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