Signature Authorization Form for Malaysia

Signature Authorization Form Template for Malaysia

A Signature Authorization Form under Malaysian law is a formal document that delegates and validates signing authority within an organization or for specific purposes. The document, governed by Malaysian legislation including the Companies Act 2016 and Digital Signature Act 1997, establishes who has the legal authority to sign documents on behalf of an entity. It includes detailed information about both the authorizing entity and authorized individuals, scope of authority, limitations, and necessary verification elements such as witness signatures and corporate seals where applicable.

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What is a Signature Authorization Form?

A Signature Authorization Form is a critical document used in Malaysian business operations to formally delegate signing authority to specific individuals within an organization. This document is essential when companies need to authorize representatives to sign official documents, banking instruments, contracts, or other legal papers on their behalf. The form, regulated under Malaysian law including the Companies Act 2016 and Digital Signature Act 1997, typically specifies the scope of authority, any limitations, and includes verification elements such as witness signatures and corporate seals. It's particularly important for businesses operating in Malaysia as it provides legal protection and clarity regarding who can bind the organization in various transactions and agreements.

What sections should be included in a Signature Authorization Form?

1. Authorizing Entity Details: Full legal name, registration number (if applicable), and address of the entity/individual granting the authorization

2. Authorized Signatory Details: Complete information about the person(s) being authorized to sign, including full name, ID/passport number, position, and contact details

3. Scope of Authorization: Clear description of what types of documents/transactions the signatory is authorized to sign for

4. Duration of Authority: Specification of the time period for which the authorization is valid

5. Declaration: Formal statement confirming the granting of authority and acceptance of responsibility

6. Verification Section: Space for official signatures, witness signatures, and company seal (if applicable)

What sections are optional to include in a Signature Authorization Form?

1. Specimen Signature: Section for the authorized person to provide their specimen signature - used when required for bank or high-security procedures

2. Limitations and Restrictions: Specific limitations on the signing authority (e.g., monetary limits, specific transaction types) - included when authorization is not unlimited

3. Multiple Signatory Requirements: Details of joint signing requirements - used when more than one signature is required for validity

4. Digital Signature Authorization: Specific authorization for electronic/digital signatures - included when electronic signing will be used

5. Corporate Resolution Reference: Reference to relevant board resolutions - included for corporate authorizations

What schedules should be included in a Signature Authorization Form?

1. List of Authorized Documents: Detailed list of specific documents/transaction types covered by the authorization

2. Copy of Corporate Resolution: Attached copy of the corporate resolution authorizing the delegation of signing authority

3. Identity Documents: Copies of relevant identity documents of authorized signatories

4. Signature Specimens: Page containing specimen signatures of all authorized signatories

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Authorized Signatory
Authorization Period
Company
Company Seal
Corporate Resolution
Digital Signature
Document
Electronic Signature
Identity Card
Limited Authority
Principal
Specimen Signature
Signing Authority
Transaction Limit
Witnessing Officer

Clauses

Authorization Grant
Scope of Authority
Duration
Verification and Authentication
Specimen Signatures
Witness Requirements
Revocation
Indemnification
Governing Law
Declaration
Acceptance

Relevant Industries

Banking and Financial Services

Corporate Services

Legal Services

Manufacturing

Real Estate

Retail

Healthcare

Education

Technology

Construction

Import/Export

Professional Services

Relevant Teams

Legal

Compliance

Finance

Human Resources

Corporate Secretarial

Risk Management

Operations

Administrative

Executive Office

Relevant Roles

Chief Executive Officer

Managing Director

Company Secretary

Chief Financial Officer

Finance Director

Legal Counsel

Compliance Officer

Human Resources Director

Operations Manager

Department Head

Regional Manager

Branch Manager

Authorized Representative

Board Member

Executive Director

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Authorisation Form

A Malaysian legal document granting specific powers or permissions from an authorizer to an authorized representative, compliant with Malaysian contract law.

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What is a Signature Authorization Form?

What sections should be included in a Signature Authorization Form?

What sections are optional to include in a Signature Authorization Form?

What schedules should be included in a Signature Authorization Form?

Authors

Alex Denne

Jurisdiction

Publisher

Document Type

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