Collection Authorisation Form for Malaysia

Collection Authorisation Form Template for Malaysia

A Collection Authorisation Form under Malaysian law is a legally binding document that grants specific authority to an individual or entity to collect funds, documents, or other items on behalf of another party. This document is governed by Malaysian legislation, including the Contracts Act 1950 and Personal Data Protection Act 2010, and typically includes detailed specifications of the collection scope, duration, and limitations. The form serves as official documentation of the authorization relationship and provides protection for all parties involved in the collection process.

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What is a Collection Authorisation Form?

The Collection Authorisation Form is a crucial document in Malaysian business operations where third-party collections are required. It is commonly used when a party needs to delegate the authority to collect payments, documents, or other items to another individual or entity. The form must comply with Malaysian legislation, particularly the Contracts Act 1950, Personal Data Protection Act 2010, and where applicable, the Digital Signature Act 1997. A properly executed Collection Authorisation Form provides legal protection for all parties by clearly defining the scope of authority, collection parameters, and duration of the authorization. This document is essential for businesses managing receivables, financial institutions handling collections, and organizations requiring third-party payment collection services.

What sections should be included in a Collection Authorisation Form?

1. Parties: Details of the authorizing party (principal) and the authorized party (agent/collector), including full names, identification numbers, and addresses

2. Background: Brief context explaining the purpose of the authorization and the relationship between the parties

3. Definitions: Key terms used in the form, including 'Collection Amount', 'Authorization Period', 'Collection Purpose'

4. Authorization Scope: Specific details of what the authorized party is permitted to collect (money, documents, goods) and from whom

5. Collection Details: Specific information about the collection including amounts, deadlines, and payment methods

6. Duration: Period for which the authorization is valid, including start and end dates

7. Obligations: Duties of the authorized party, including reporting requirements and handling of collected items/funds

8. Personal Data Protection: Consent and acknowledgment regarding the handling of personal data under PDPA 2010

9. Execution: Signature blocks for both parties, witness requirements, and date of execution

What sections are optional to include in a Collection Authorisation Form?

1. Revocation Clause: Optional clause specifying conditions under which the authorization can be revoked - include when the authorization is for an extended period

2. Indemnity: Protection clause for the authorized party - include when collecting from multiple sources or high-value collections

3. Sub-Authorization Rights: Permission to delegate collection authority - include when the authorized party may need to engage third parties

4. Digital Authorization: Provisions for electronic execution - include when the form may be executed digitally

5. Foreign Currency: Provisions for foreign currency collections - include when international collections are involved

What schedules should be included in a Collection Authorisation Form?

1. Schedule 1 - Collection Details: Detailed list of items/amounts to be collected, including specific locations, amounts, and deadlines

2. Schedule 2 - Authorized Locations: List of locations where the authorization is valid, if applicable

3. Appendix A - Required Documents: List of documents the authorized party must present when making collections

4. Appendix B - Reporting Format: Template for collection reports and documentation requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant legal definitions

Clauses

Relevant Industries

Banking & Financial Services

Insurance

Real Estate

Debt Collection

Professional Services

Retail

Telecommunications

Utilities

Healthcare

Education

Relevant Teams

Legal

Finance

Accounts Receivable

Operations

Administration

Compliance

Risk Management

Treasury

Credit Control

Relevant Roles

Finance Manager

Collections Officer

Accounts Receivable Manager

Legal Counsel

Compliance Officer

Credit Controller

Treasury Manager

Operations Manager

Company Secretary

Administrative Officer

Risk Manager

Contract Administrator

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Authorisation Form

A Malaysian legal document granting specific powers or permissions from an authorizer to an authorized representative, compliant with Malaysian contract law.

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What is a Collection Authorisation Form?

What sections should be included in a Collection Authorisation Form?

What sections are optional to include in a Collection Authorisation Form?

What schedules should be included in a Collection Authorisation Form?

Authors

Alex Denne

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