The Refund Authorization Letter is a crucial document in Malaysian commercial transactions where a customer or business needs to formally request and authorize a refund. This document is essential when compliance with Malaysian consumer protection laws and financial regulations is required, particularly in situations involving significant refund amounts or complex transactions. The letter serves multiple purposes: it provides clear authorization for the refund, documents the reason for the refund, specifies the refund amount and method, and creates an audit trail for accounting and legal purposes. It's particularly important in contexts where formal documentation is needed for internal processes, regulatory compliance, or potential dispute resolution. The document should be structured to include all necessary information while complying with Malaysian legal requirements regarding consumer rights and financial transactions.

1. Letter Date and Reference Number: Current date and any relevant reference numbers for tracking purposes

2. Recipient Details: Name and address of the company/entity processing the refund

3. Subject Line: Clear indication that this is a refund authorization letter

4. Customer Information: Full name, contact details, and any customer reference numbers

5. Transaction Details: Original purchase information including date, amount, and transaction reference

6. Refund Amount: Specific amount to be refunded, including any applicable taxes

7. Reason for Refund: Brief explanation of why the refund is being requested

8. Authorization Statement: Clear statement authorizing the refund to be processed

9. Payment Details: Preferred refund method and relevant account information

10. Signature Block: Space for authorized signature and printed name