Authorized Signatory Form for Malaysia

Authorized Signatory Form Template for Malaysia

An Authorized Signatory Form is a formal legal document used in Malaysia that designates specific individuals within an organization who are empowered to sign official documents and enter into binding agreements on behalf of the company. The document is governed by Malaysian law, particularly the Companies Act 2016, and establishes the scope, limitations, and conditions of the signing authority. It includes detailed information about the authorized individual, their powers, any restrictions on their authority, and typically requires formal verification through witness signatures and company endorsement.

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What is a Authorized Signatory Form?

An Authorized Signatory Form is essential for businesses operating in Malaysia to properly delegate and document signing authority within their organization. This document is required whenever a company needs to formally authorize individuals to execute documents, enter into contracts, or conduct financial transactions on its behalf. The form must comply with Malaysian legal requirements, particularly the Companies Act 2016 and related regulations. It typically includes comprehensive details about the signatory's identity, scope of authority, any limitations or conditions, and requires proper verification through corporate endorsement. The document serves as proof of authority for external parties and helps maintain proper internal controls and governance.

What sections should be included in a Authorized Signatory Form?

1. Company Details: Full legal name, registration number, and registered address of the company

2. Signatory Information: Personal details of the authorized signatory including full name, ID/passport number, designation, and contact information

3. Scope of Authority: Clear definition of the signing powers being granted, including any monetary limits and types of documents covered

4. Duration of Authority: Period for which the signing authority is valid, including start date and end date (if applicable)

5. Specimen Signature: Space for the authorized signatory's specimen signature and company stamp (if required)

6. Board Resolution Reference: Reference to the board resolution authorizing this appointment

7. Declaration: Statement confirming the accuracy of information and acceptance of responsibility by the signatory

8. Attestation: Space for witness signatures and company director/secretary verification

What sections are optional to include in a Authorized Signatory Form?

1. Alternate Signatory: Details of any alternate signatories who may act in the absence of the primary signatory - include when backup signatories are needed

2. Digital Signature Authorization: Specific authorization for using digital signatures - include when electronic signing will be used

3. Geographical Limitations: Specific geographical areas where the signing authority is valid - include for multinational companies

4. Transaction Restrictions: Specific restrictions on types of transactions or documents - include when authority needs to be limited

5. Joint Signing Requirements: Requirements for joint signatures with other authorized persons - include when dual signing control is needed

What schedules should be included in a Authorized Signatory Form?

1. Schedule A - Document Types: List of specific document types the signatory is authorized to sign

2. Schedule B - Specimen Signatures: Additional page for specimen signatures if multiple signatures are required

3. Schedule C - Supporting Documents: List of required supporting documents (copy of ID, proof of employment, etc.)

4. Appendix 1 - Board Resolution: Copy of the board resolution appointing the signatory

5. Appendix 2 - Verification Documents: Copies of verification documents (if required by regulatory compliance)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Company
Board Resolution
Authorized Signatory
Authority
Company Seal
Corporate Documents
Digital Signature
Document
Identity Card
Company Secretary
Specimen Signature
Transaction Limit
Witness
Attestation
Board of Directors

Clauses

Appointment
Scope of Authority
Duration
Limitations and Restrictions
Verification
Specimen Signatures
Compliance
Revocation
Indemnification
Witness Requirements
Document Types
Monetary Limits
Reporting Obligations
Acceptance
Attestation

Relevant Industries

Banking and Financial Services

Insurance

Manufacturing

Real Estate

Healthcare

Technology

Retail and Consumer

Energy and Utilities

Telecommunications

Professional Services

Construction

Education

Logistics and Transportation

Government and Public Sector

Relevant Teams

Legal

Compliance

Finance

Corporate Secretarial

Risk Management

Operations

Treasury

Administration

Governance

Executive Office

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Finance Director

Company Secretary

General Manager

Country Manager

Head of Legal

Legal Counsel

Compliance Officer

Treasury Manager

Operations Director

Branch Manager

Department Head

Senior Manager

Authorized Representative

Account Manager

Project Director

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Authorisation Form

A Malaysian legal document granting specific powers or permissions from an authorizer to an authorized representative, compliant with Malaysian contract law.

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What is a Authorized Signatory Form?

What sections should be included in a Authorized Signatory Form?

What sections are optional to include in a Authorized Signatory Form?

What schedules should be included in a Authorized Signatory Form?

Authors

Alex Denne

Jurisdiction

Publisher

Document Type

Sector

Cost

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