An Authorised Representative Letter is a crucial legal instrument under Malaysian law that facilitates the delegation of authority from one party to another. This document is essential when an individual or organization needs to appoint someone to act on their behalf for specific purposes, whether for a single transaction or ongoing matters. The letter, governed by Malaysian contract law and agency principles, must clearly outline the scope of authority, duration, and any limitations to ensure legal validity. Common uses include corporate representations, government dealings, business transactions, and administrative procedures. The document typically requires proper execution, including witnesses and potentially stamp duty compliance, to be legally enforceable in Malaysia.
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1. Letter Header: Company letterhead, date, reference number, and recipient's address
2. Subject Line: Clear indication that this is an Authorization Letter
3. Authorizing Party Details: Full name, position, company (if applicable), and contact details of the person/entity granting authority
4. Representative Details: Full name, identification details, and contact information of the authorized representative
5. Scope of Authority: Clear and specific description of the powers and responsibilities being delegated
6. Duration of Authority: Specific period for which the authorization is valid
7. Signature Block: Space for signatures of the authorizing party, witness signatures if required, and company stamp if applicable
1. Specific Limitations: Include when there are specific restrictions or conditions on the representative's authority
2. Revocation Clause: Include when specific conditions for revoking the authority need to be stated
3. Indemnification: Include when the authorizing party needs to address liability and indemnification matters
4. Substitute Authority: Include when the representative needs power to delegate authority to others
5. Governing Law Statement: Include when the letter might be used across different jurisdictions
1. Identity Documents: Copies of identification documents of both authorizing party and representative
2. Specific Powers List: Detailed list of specific actions or transactions the representative is authorized to perform
3. Corporate Resolution: If the authorizing party is a company, attach board resolution approving the authorization
4. Specimen Signature: Sample signatures of the authorized representative for verification purposes
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