The Affidavit Of Cancellation Of Birth Certificate is a critical legal instrument within the Malaysian civil registration system, used when there is a need to cancel an existing birth certificate due to errors, duplications, or other valid reasons. This document is primarily governed by the Births and Deaths Registration Act 1957 and must be executed before a Commissioner for Oaths. It serves as a formal request to the National Registration Department (JPN) and requires detailed information about the birth certificate in question, the grounds for cancellation, and supporting evidence. The affidavit is particularly important in cases involving incorrect registration details, discovery of duplicate certificates, or situations where legal identity documentation needs to be corrected. It forms part of the official process for maintaining accurate civil registration records in Malaysia and must be accompanied by appropriate supporting documentation to substantiate the claims made.
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1. Title and Venue: Specifies the document type and the jurisdiction where the affidavit is being made
2. Deponent Information: Full name, identification number, occupation, and address of the person making the affidavit
3. Relationship Declaration: States the deponent's relationship to the person whose birth certificate is to be cancelled
4. Birth Certificate Details: Information about the birth certificate including registration number, date of registration, and place of registration
5. Grounds for Cancellation: Clear statement of the reasons why the birth certificate needs to be cancelled
6. Supporting Facts: Detailed facts that support the request for cancellation, presented in numbered paragraphs
7. Previous Actions: Description of any previous attempts or communications regarding the cancellation
8. Prayer/Request: Formal request to the relevant authority to cancel the birth certificate
9. Declaration of Truth: Standard declaration that the contents are true and made under oath
10. Signature Block: Space for deponent's signature and date
1. Translation Declaration: Required when the affidavit needs to be in multiple languages or when documents in other languages are attached
2. Additional Witness Statements: Include when there are other individuals who can corroborate the facts stated in the affidavit
3. Legal Representative Details: Required when the affidavit is prepared with the assistance of a legal practitioner
4. Alternative Document Details: Include when there is another birth certificate or identity document that will replace the cancelled one
1. Annexed Documents List: Index of all supporting documents attached to the affidavit
2. Original Birth Certificate: Copy of the birth certificate to be cancelled, marked as Exhibit
3. Supporting Documents: Copies of any relevant documents supporting the grounds for cancellation (e.g., medical records, court orders, official correspondence)
4. Identification Documents: Copies of the deponent's identification documents marked as Exhibits
5. Previous Correspondence: Copies of any relevant correspondence with authorities regarding the birth certificate
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