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Security Deposit Refund Form

Security Deposit Refund Form Template for Indonesia

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Security Deposit Refund Form

"I need a Security Deposit Refund Form for a commercial property in Jakarta, Indonesia, where the tenant has caused significant damage requiring detailed deduction calculations and photo documentation."

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Document background
The Security Deposit Refund Form is a crucial document used in Indonesian property rental transactions when a tenant vacates a property and requests the return of their security deposit. This document, governed by Indonesian law including the Civil Code (KUHPerdata) and Law No. 8 of 1999 on Consumer Protection, provides a standardized process for handling security deposit returns. It includes essential information such as property details, tenant information, inspection results, any deductions for damages or unpaid charges, and the final refund amount. The form serves as both a legal record and a practical tool for processing refunds, helping prevent disputes and ensuring transparency in compliance with Indonesian housing regulations. It should be completed at the end of a tenancy agreement when the property has been vacated and inspected.
Suggested Sections

1. Property Details: Identification of the rental property address and unit number

2. Tenant Information: Full name and contact details of the tenant(s) requesting the security deposit refund

3. Landlord Information: Full name and contact details of the landlord or property management company

4. Lease Details: Reference to the original lease agreement, including dates and initial deposit amount

5. Move-out Date: Confirmation of the date the tenant vacated the property

6. Property Condition: Statement regarding the condition of the property upon vacancy

7. Refund Amount: Calculation of the refund amount, including any deductions

8. Payment Instructions: Details of how and where the refund should be paid

9. Signatures: Space for both parties to sign and date the form

Optional Sections

1. Deduction Details: Itemized list of any deductions from the security deposit, to be included when there are damages or unpaid charges

2. Dispute Resolution: Section outlining the process for disputing deductions, to be included when there are significant deductions

3. Forwarding Address: Space for tenant to provide their new address, to be included when the refund will be sent by mail

4. Inspection Results: Detailed results of the final property inspection, to be included when there are condition issues to document

5. Witness Section: Space for witness signatures, to be included when additional verification is required

Suggested Schedules

1. Schedule A - Inspection Report: Detailed property inspection checklist and findings

2. Schedule B - Photo Documentation: Photos of property condition at move-out (if applicable)

3. Schedule C - Deduction Calculations: Detailed breakdown of any deductions with supporting documentation

4. Appendix 1 - Original Deposit Receipt: Copy of the original security deposit payment receipt

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Hospitality

Retail Property

Relevant Teams

Legal

Property Management

Operations

Leasing

Finance

Administration

Compliance

Customer Service

Asset Management

Relevant Roles

Property Manager

Leasing Manager

Real Estate Agent

Property Administrator

Facilities Manager

Housing Coordinator

Tenant Relations Manager

Legal Counsel

Operations Manager

Asset Manager

Building Manager

Compliance Officer

Industries
Indonesian Civil Code (KUHPerdata): Articles 1548-1600 govern rental agreements and security deposits, establishing basic principles for lease agreements and the return of security deposits
Law No. 1 Year 2011 on Housing and Settlement Areas: Provides regulatory framework for residential properties and related transactions, including provisions affecting security deposit arrangements
Government Regulation No. 44 of 1994: Regulates rental housing arrangements, including provisions on security deposits and tenant-landlord obligations
Law No. 8 of 1999 on Consumer Protection: Ensures fair treatment of tenants as consumers, including transparent processes for security deposit returns
Minister of Housing Regulation No. 24/PERMEN/M/2008: Provides guidelines on rental housing management, including standards for security deposit handling and refund procedures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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