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Deposit Form
I need a deposit form for a rental property in Ireland, detailing the tenant's information, property address, deposit amount, and terms for refund or deductions. The form should comply with Irish tenancy laws and include sections for both tenant and landlord signatures.
What is a Deposit Form?
A Deposit Form documents the details when you place money or valuables into a bank account in Ireland. It captures essential information like the depositor's name, account number, date, and the amount being deposited - including both cash and cheques. Banks use these forms to create an official record of each transaction and comply with Irish financial regulations.
Most Irish banks now offer digital alternatives through mobile apps and online banking, but paper deposit forms remain important for business customers, cash deposits, and situations requiring a physical proof of deposit. These forms also help banks meet their obligations under the Criminal Justice (Money Laundering and Terrorist Financing) Act, as they create a clear audit trail for each transaction.
When should you use a Deposit Form?
Use a Deposit Form any time you need to place money into an Irish bank account, particularly when depositing cash or cheques over the counter. These forms become essential for business transactions where you need a physical record of deposits, such as when handling client funds or reconciling company accounts.
The form proves especially valuable during tax season, providing clear documentation of income sources. Irish financial institutions require these forms for large cash transactions to comply with anti-money laundering regulations. They're also crucial when depositing funds on behalf of someone else, like an employer or family member, as they create a verifiable paper trail of the transaction.
What are the different types of Deposit Form?
- Direct Deposit Form: Used for setting up automatic bank transfers, commonly for salary payments or recurring transactions
- Security Deposit Agreement Form: Documents terms for holding rental deposits between landlords and tenants
- Security Deposit Return Form: Records the return of security deposits and any deductions made
- Car Deposit Receipt: Confirms vehicle purchase deposits and outlines related terms
- Security Deposit Return Letter: Formal communication detailing deposit return calculations and timing
Who should typically use a Deposit Form?
- Bank Staff: Process Deposit Forms at counters, verify funds, and ensure compliance with anti-money laundering requirements
- Individual Customers: Complete forms when depositing personal funds, salary cheques, or making cash lodgements
- Business Owners: Use forms for company transactions, recording daily takings, and maintaining financial records
- Financial Controllers: Manage and track deposits for corporate accounts, reconcile statements, and maintain audit trails
- Compliance Officers: Monitor deposit patterns, enforce transaction limits, and ensure adherence to Central Bank of Ireland guidelines
How do you write a Deposit Form?
- Account Details: Gather your bank account number, sort code, and branch details accurately
- Personal Information: Have your valid ID, proof of address, and PPS number ready if required
- Deposit Amount: Count cash carefully, list individual cheques, and calculate the total sum
- Source Documentation: Prepare any supporting documents explaining large deposits for compliance purposes
- Transaction Purpose: Note the reason for deposit, especially for business or third-party transactions
- Verification: Double-check all numbers and details before submission - our platform helps ensure accuracy and compliance
What should be included in a Deposit Form?
- Depositor Information: Full legal name, contact details, and signature as required by Irish banking regulations
- Account Details: Complete bank account number, sort code, and branch identifiers
- Transaction Data: Detailed breakdown of cash, cheques, and total amount being deposited
- Date and Time: Clear timestamp of when the deposit was made
- Declaration Section: Statement confirming funds' legitimate source and compliance with anti-money laundering laws
- Bank Verification: Space for teller's signature and transaction reference number
- Data Protection Notice: GDPR-compliant statement about personal information handling
What's the difference between a Deposit Form and a Deposit Agreement?
While both documents handle financial transactions, a Deposit Form differs significantly from a Deposit Agreement. Let's explore their key differences:
- Purpose: Deposit Forms record single transactions and serve as receipts, while Deposit Agreements establish ongoing terms for handling funds
- Legal Scope: Forms are transaction records without binding obligations, whereas Agreements create contractual responsibilities between parties
- Duration: Forms document one-time events, but Agreements remain active throughout an entire business relationship
- Content Detail: Forms capture basic transaction data, while Agreements include comprehensive terms, conditions, and dispute resolution procedures
- Usage Context: Forms are used for routine banking transactions, whereas Agreements typically govern security deposits, escrow arrangements, or long-term financial relationships
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