Event Planner Contract Agreement Template for Indonesia

The Event Planner Contract Agreement is a crucial document for professional event planning services in Indonesia, designed to establish clear terms and protect both parties' interests under Indonesian law. This agreement is essential when engaging an event planner or event planning company to organize any significant event, from corporate conferences to social gatherings. It encompasses comprehensive details about service scope, timelines, payment structures, and liability provisions while ensuring compliance with Indonesian Civil Code (Kitab Undang-undang Hukum Perdata) and relevant local regulations. The document becomes particularly important in the Indonesian context where business relationships often require formal documentation and specific legal protections, especially in the events and hospitality sector.

1. Parties: Identification of the Event Planner and the Client with complete legal names and addresses

2. Background: Context of the agreement and brief description of the event planning services being sought

3. Definitions: Key terms used throughout the agreement including 'Event', 'Services', 'Deliverables', and 'Force Majeure'

4. Scope of Services: Detailed description of event planning services to be provided, including pre-event, during-event, and post-event responsibilities

5. Term and Timeline: Duration of the agreement and key milestone dates for event planning and execution

6. Fees and Payment Terms: Compensation structure, payment schedule, and terms including deposits and final payments

7. Client Obligations: Responsibilities and obligations of the client, including providing necessary information and approvals

8. Changes and Modifications: Process for requesting and implementing changes to the event plans or services

9. Cancellation and Postponement: Terms and conditions for event cancellation or postponement, including any penalties or refunds

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Confidentiality: Protection of confidential information shared during the event planning process

12. Intellectual Property: Ownership and usage rights of event concepts, designs, and materials

13. Termination: Conditions and process for early termination of the agreement

14. Governing Law and Dispute Resolution: Application of Indonesian law and method for resolving disputes

15. General Provisions: Standard contractual provisions including notices, assignment, and entire agreement