The Received Confirmation Letter is a essential business document used in Hong Kong to formally acknowledge receipt of goods, services, or documents. It serves multiple purposes: providing legal proof of receipt, maintaining accurate business records, and establishing clear communication between parties. This document type is particularly important in Hong Kong's business environment, where formal documentation is valued and often required for audit and compliance purposes. The letter must comply with Hong Kong's legal framework, including the Electronic Transactions Ordinance and Evidence Ordinance. A properly drafted Received Confirmation Letter includes specific details about the received items or services, timing, condition, and authorized signatures, making it a valuable document for business operations, payment processing, and potential dispute resolution. It's commonly used in various business contexts, from simple goods deliveries to complex service completions.

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: Full name, title, and address of the recipient

3. Reference Line: Clear reference number or identifier for the transaction or delivery being confirmed

4. Subject Line: Clear indication that this is a confirmation of receipt

5. Confirmation Statement: Clear statement confirming what was received, when, and from whom

6. Item/Service Details: Specific details of what was received, including quantities, dates, and any relevant identifiers

7. Condition Statement: Confirmation of the condition or status of received items/services

8. Contact Information: Details of who to contact for any queries

9. Signature Block: Name, title, and signature of the authorized person confirming receipt