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1. Letter Header: Company letterhead, date, and addressee details including employee name, position, and department
2. Subject Line: Clear indication that this is a PIP Review document with reference to the original PIP date
3. Introduction: Brief context setting, referencing the original PIP and review period
4. Performance Goals Review: Detailed assessment of each performance goal set in the original PIP and the level of achievement
5. Overall Progress Assessment: Summary evaluation of whether performance has improved sufficiently to meet required standards
6. Outcome Statement: Clear statement of the outcome of the PIP (successful completion, extension, or unsuccessful completion)
7. Next Steps: Specific actions or consequences based on the outcome, including any follow-up measures or requirements
8. Acknowledgment: Space for signatures of the employee, manager, and HR representative, with date
9. Closing: Professional closing with contact information for questions or concerns
1. Extended Goals: Include when PIP is being extended with modified or additional performance goals
2. Support Resources: List of additional resources or support offered to the employee, included when specific assistance is being provided
3. Appeal Process: Information about appeal procedures, included when the outcome is unsuccessful completion
4. Compliance Statement: Reference to relevant company policies and employment laws, included for legal compliance when necessary
5. Career Development Plan: Include when successful completion leads to new development opportunities or role modifications
1. Performance Metrics Summary: Detailed data and metrics showing performance against each PIP goal
2. Original PIP Document: Copy of the original Performance Improvement Plan for reference
3. Meeting Notes: Summary of key discussions and feedback sessions during the PIP period
4. Supporting Documentation: Any relevant evidence, examples, or documentation supporting the performance assessment
5. Action Plan: If PIP is extended or modified, detailed plan of new or revised performance goals and timelines
Review Period
Performance Metrics
Satisfactory Performance
Unsatisfactory Performance
Performance Standards
Key Performance Indicators
Performance Goals
Improvement Targets
Progress Assessment
Review Date
Extension Period
Line Manager
Reviewing Manager
HR Representative
Support Measures
Corrective Actions
Performance Criteria
Achievement Levels
Success Indicators
Follow-up Review
Compliance Requirements
Development Plan
Assessment Methods
Supporting Documentation
Review Period
Goal Achievement
Progress Evaluation
Outcome Declaration
Next Steps
Confidentiality
Data Protection
Employee Rights
Appeal Process
Acknowledgment
Support Measures
Documentation Requirements
Compliance Statement
Further Actions
Timeline Requirements
Performance Standards
Review Process
Employee Response
Manager Assessment
HR Oversight
Extension Terms
Meeting Requirements
Resource Allocation
Follow-up Procedures
Financial Services
Technology
Professional Services
Manufacturing
Retail
Healthcare
Education
Telecommunications
Hospitality
Construction
Public Sector
Legal Services
Consulting
Media and Entertainment
Transportation and Logistics
Human Resources
Legal
Employee Relations
Performance Management
Operations
Department Management
Branch Operations
Project Management
Training and Development
Human Resources Manager
HR Business Partner
Department Manager
Team Leader
Supervisor
Performance Management Specialist
HR Director
Chief Human Resources Officer
Employee Relations Manager
Line Manager
Operations Manager
Project Manager
Division Head
Regional Manager
Branch Manager
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