Performance Improvement Plan Review for Hong Kong

Performance Improvement Plan Review Template for Hong Kong

A Performance Improvement Plan Review document under Hong Kong employment law is a formal assessment of an employee's progress against previously set performance improvement objectives. This document evaluates whether performance targets have been met during the specified improvement period, documents the outcomes, and determines next steps in accordance with Hong Kong's Employment Ordinance and related employment legislation. It serves as an official record of the performance review process and includes specific metrics, achievements, and decisions regarding the employee's continued employment or need for further improvement measures.

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What is a Performance Improvement Plan Review?

The Performance Improvement Plan Review document is a crucial HR management tool used to formally evaluate and document an employee's progress following a performance improvement period. This document type is particularly important in Hong Kong's employment landscape, where structured performance management processes help ensure compliance with local employment laws while protecting both employer and employee interests. The review document follows up on a previously implemented Performance Improvement Plan and should be used when the designated improvement period has concluded. It contains detailed assessments of performance against set objectives, documented evidence of progress or lack thereof, and clear conclusions about next steps. The document needs to comply with Hong Kong's Employment Ordinance and related legislation, particularly regarding fair treatment and potential termination procedures. It serves as both a management tool and a legal record, potentially becoming crucial documentation if employment decisions are later challenged.

What sections should be included in a Performance Improvement Plan Review?

1. Letter Header: Company letterhead, date, and addressee details including employee name, position, and department

2. Subject Line: Clear indication that this is a PIP Review document with reference to the original PIP date

3. Introduction: Brief context setting, referencing the original PIP and review period

4. Performance Goals Review: Detailed assessment of each performance goal set in the original PIP and the level of achievement

5. Overall Progress Assessment: Summary evaluation of whether performance has improved sufficiently to meet required standards

6. Outcome Statement: Clear statement of the outcome of the PIP (successful completion, extension, or unsuccessful completion)

7. Next Steps: Specific actions or consequences based on the outcome, including any follow-up measures or requirements

8. Acknowledgment: Space for signatures of the employee, manager, and HR representative, with date

9. Closing: Professional closing with contact information for questions or concerns

What sections are optional to include in a Performance Improvement Plan Review?

1. Extended Goals: Include when PIP is being extended with modified or additional performance goals

2. Support Resources: List of additional resources or support offered to the employee, included when specific assistance is being provided

3. Appeal Process: Information about appeal procedures, included when the outcome is unsuccessful completion

4. Compliance Statement: Reference to relevant company policies and employment laws, included for legal compliance when necessary

5. Career Development Plan: Include when successful completion leads to new development opportunities or role modifications

What schedules should be included in a Performance Improvement Plan Review?

1. Performance Metrics Summary: Detailed data and metrics showing performance against each PIP goal

2. Original PIP Document: Copy of the original Performance Improvement Plan for reference

3. Meeting Notes: Summary of key discussions and feedback sessions during the PIP period

4. Supporting Documentation: Any relevant evidence, examples, or documentation supporting the performance assessment

5. Action Plan: If PIP is extended or modified, detailed plan of new or revised performance goals and timelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Technology

Professional Services

Manufacturing

Retail

Healthcare

Education

Telecommunications

Hospitality

Construction

Public Sector

Legal Services

Consulting

Media and Entertainment

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Employee Relations

Performance Management

Operations

Department Management

Branch Operations

Project Management

Training and Development

Relevant Roles

Human Resources Manager

HR Business Partner

Department Manager

Team Leader

Supervisor

Performance Management Specialist

HR Director

Chief Human Resources Officer

Employee Relations Manager

Line Manager

Operations Manager

Project Manager

Division Head

Regional Manager

Branch Manager

Industries
Employment Ordinance (Cap. 57): The main employment legislation in Hong Kong that governs employment relationships, including terms of employment, termination, and employee rights. This is crucial for PIPs as they often relate to potential termination scenarios.
Personal Data (Privacy) Ordinance (Cap. 486): Regulates the collection, use, and handling of personal data. Relevant for documenting performance issues and maintaining records of improvement plans.
Sex Discrimination Ordinance (Cap. 480): Ensures that performance improvement plans are implemented without gender bias and that performance metrics are fairly applied regardless of gender.
Disability Discrimination Ordinance (Cap. 487): Ensures that any performance requirements take into account reasonable accommodations for employees with disabilities and that PIPs don't discriminate against such employees.
Race Discrimination Ordinance (Cap. 602): Ensures that performance improvement plans are implemented without racial bias and that performance metrics are fairly applied regardless of race or ethnicity.
Contracts (Rights of Third Parties) Ordinance (Cap. 623): Relevant for ensuring that the PIP document properly defines the bilateral nature of the agreement between employer and employee without creating unintended third-party rights.
Common Law Principles on Employment Contracts: Governs the modification of employment terms and the principle of mutual agreement, which is relevant when implementing PIPs that may modify existing employment terms.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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