The Letter of Request for Transfer is a crucial document in Hong Kong's corporate environment, utilized when employees seek to change their position, department, or location within the same organization. This formal request initiates the internal mobility process and must comply with Hong Kong's Employment Ordinance (Cap. 57) and related regulations. The document typically includes detailed information about the employee's current role, desired position, justification for the transfer, and proposed transition timeline. It serves as the first step in the formal transfer process and requires careful consideration of both the employee's career development needs and the organization's operational requirements. The letter should be drafted with attention to Hong Kong's business customs and legal requirements, ensuring all necessary information is provided for decision-makers to evaluate the transfer request effectively.
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1. Recipient Details: Full name, title, and address of the recipient responsible for handling transfer requests
2. Subject Line: Clear indication that this is a Request for Transfer, including any relevant reference numbers
3. Current Position Details: Information about current role, department, and duration of employment
4. Transfer Request Specifics: Details of the requested transfer including target department/location and proposed timing
5. Justification: Reasons for the transfer request and how it benefits both the employee and organization
6. Current Responsibilities: Overview of current duties and status of ongoing projects
7. Handover Arrangements: Proposed plan for handling the transition of current responsibilities
8. Closing and Signature: Professional closing, signature, and contact information
1. Performance History: Include when transfer request is based on strong performance record or career development
2. Special Circumstances: Add when transfer is requested due to medical, personal, or family circumstances
3. Training and Qualifications: Include when transfer involves specialized role requiring specific qualifications
4. Relocation Details: Add when transfer involves geographical relocation
5. Cost Implications: Include when transfer has significant budget or cost implications
1. Current Resume/CV: Updated resume showing qualifications and experience relevant to the transfer
2. Performance Reviews: Copies of recent performance evaluations supporting the transfer request
3. Training Certificates: Copies of relevant certifications or training completions
4. Project Status Report: Detailed status update on current projects and proposed handover plan
5. Medical Documentation: Any supporting medical documents if transfer is health-related (if applicable)
Relevant legal definitions
Current Position
Proposed Position
Transfer Date
Current Department
Target Department
Transition Period
Handover Period
Notice Period
Reporting Manager
New Reporting Manager
Transfer Request
Effective Date
Current Duties
New Duties
Transfer Terms
Employment Benefits
Service Period
Location of Work
Working Hours
Probation Period
Proposed Position
Transfer Date
Current Department
Target Department
Transition Period
Handover Period
Notice Period
Reporting Manager
New Reporting Manager
Transfer Request
Effective Date
Current Duties
New Duties
Transfer Terms
Employment Benefits
Service Period
Location of Work
Working Hours
Probation Period
Clauses
Current Employment Status
Transfer Request Details
Proposed Position
Timing and Notice
Justification
Experience and Qualifications
Current Responsibilities
Handover Arrangements
Location Change
Reporting Structure
Training Requirements
Performance History
Project Status
Transition Plan
Benefits and Compensation
Professional Development
Implementation Timeline
Current Team Structure
Documentation Requirements
Contact Information
Transfer Request Details
Proposed Position
Timing and Notice
Justification
Experience and Qualifications
Current Responsibilities
Handover Arrangements
Location Change
Reporting Structure
Training Requirements
Performance History
Project Status
Transition Plan
Benefits and Compensation
Professional Development
Implementation Timeline
Current Team Structure
Documentation Requirements
Contact Information
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Telecommunications
Construction
Hospitality
Government
Insurance
Real Estate
Logistics and Transportation
Relevant Teams
Human Resources
Operations
Finance
Marketing
Sales
Information Technology
Research and Development
Production
Quality Assurance
Customer Service
Administrative Services
Legal
Supply Chain
Business Development
Project Management Office
Relevant Roles
HR Manager
Department Manager
Team Leader
Project Manager
Regional Director
Operations Manager
Branch Manager
Division Head
Supervisor
Associate
Senior Executive
Technical Specialist
Administrative Officer
Department Coordinator
Business Analyst
Sales Representative
Account Manager
Research Specialist
Production Manager
Quality Control Officer
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