The Separation Letter From Employer is a crucial document in Hong Kong's employment landscape, used when an employer initiates the termination of an employment relationship. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, making it essential for proper workforce management and risk mitigation. The document serves multiple purposes: it formally communicates the termination decision, specifies the effective date, outlines the notice period or payment in lieu, details final payments and benefits, addresses the return of company property, and reminds the employee of any post-employment obligations. A well-drafted separation letter helps prevent future disputes by clearly documenting the termination terms and ensuring all statutory requirements are met.
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1. Letter Header and Date: Company letterhead, date, and employee's details
2. Notice of Termination: Clear statement of employment termination and effective date
3. Reason for Separation: Brief, professional explanation of separation reason (if appropriate)
4. Notice Period Details: Specification of notice period or payment in lieu of notice
5. Final Payment Details: Breakdown of final salary, unused leave, and statutory payments
6. Company Property: Instructions regarding return of company property
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Reference Policy: Company's policy on providing references
9. Contact Information: Details for future correspondence and administrative matters
10. Signature Block: Space for employer's signature and employee acknowledgment
1. Garden Leave Arrangements: Include when employee is placed on garden leave during notice period
2. Non-Compete Reminder: Include if employee is bound by post-employment restrictions
3. Outplacement Support: Include if company is providing career transition services
4. Medical Benefits Extension: Include if extending medical coverage beyond termination
5. Share Options/Awards: Include if employee has outstanding share options or awards
6. Handover Requirements: Include if specific handover processes are required
7. Release Agreement: Include if mutual release of claims is being offered
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, bonuses, and statutory payments
2. Schedule B - Company Property Checklist: List of company property to be returned including IT equipment, access cards, documents
3. Schedule C - Outstanding Benefits Statement: Details of any pro-rated or outstanding benefits, MPF arrangements
4. Schedule D - Handover Documentation: List of projects, tasks, and documents requiring handover if applicable
Relevant legal definitions
Termination Date
Notice Period
Garden Leave
Payment in Lieu of Notice
Final Payment
Accrued Benefits
Company Property
Confidential Information
Statutory Entitlements
MPF Benefits
Long Service Payment
Severance Payment
Outstanding Leave
Restrictive Covenants
Non-Compete Obligations
Post-Employment Obligations
Release of Claims
Company Group
Handover Period
Exit Interview
Notice Period
Garden Leave
Payment in Lieu of Notice
Final Payment
Accrued Benefits
Company Property
Confidential Information
Statutory Entitlements
MPF Benefits
Long Service Payment
Severance Payment
Outstanding Leave
Restrictive Covenants
Non-Compete Obligations
Post-Employment Obligations
Release of Claims
Company Group
Handover Period
Exit Interview
Clauses
Termination Notice
Final Payment
Statutory Payments
Leave Entitlements
Benefits Termination
Company Property Return
Confidentiality
Non-Compete
Non-Solicitation
Data Privacy
Reference Provision
Full and Final Settlement
Handover Requirements
Post-Employment Obligations
MPF Arrangements
Medical Benefits
Outstanding Claims
Tax Matters
Governing Law
Acknowledgment
Final Payment
Statutory Payments
Leave Entitlements
Benefits Termination
Company Property Return
Confidentiality
Non-Compete
Non-Solicitation
Data Privacy
Reference Provision
Full and Final Settlement
Handover Requirements
Post-Employment Obligations
MPF Arrangements
Medical Benefits
Outstanding Claims
Tax Matters
Governing Law
Acknowledgment
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Telecommunications
Real Estate
Media and Entertainment
Logistics and Transportation
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Finance
Operations
Senior Management
Employee Relations
Talent Management
Payroll
Administration
Relevant Roles
Chief Executive Officer
Chief Human Resources Officer
HR Director
HR Manager
Legal Counsel
Compliance Officer
Department Head
Line Manager
Operations Manager
Finance Director
Managing Director
Regional Manager
General Manager
Employee Relations Manager
Talent Management Director
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