Job Interview Evaluation Form for Hong Kong

Job Interview Evaluation Form Template for Hong Kong

A comprehensive evaluation form designed for use in Hong Kong employment contexts, compliant with local labor and privacy laws including the Personal Data (Privacy) Ordinance and anti-discrimination legislation. This document provides a structured framework for assessing job candidates during interviews, ensuring consistent evaluation criteria while maintaining fair hiring practices. It includes sections for objective assessment of candidates' qualifications, experience, and competencies, with provisions for both standard and role-specific evaluation metrics.

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What is a Job Interview Evaluation Form?

The Job Interview Evaluation Form is a crucial document used in Hong Kong's hiring processes to standardize candidate assessment and ensure compliance with local employment regulations. This document is essential for organizations conducting structured interviews and maintaining documented evidence of their hiring decisions. It incorporates requirements from Hong Kong's Personal Data (Privacy) Ordinance, various anti-discrimination ordinances, and employment laws. The form is designed to be used immediately after conducting job interviews, capturing detailed assessments while information is fresh in the interviewer's mind. It typically includes evaluation criteria, scoring mechanisms, and space for qualitative feedback, while ensuring all collected information is relevant and necessary for the hiring decision.

What sections should be included in a Job Interview Evaluation Form?

1. Candidate Information: Basic details including candidate name, position applied for, interview date and time, and interviewer name(s)

2. Evaluation Criteria: Standard assessment metrics including technical skills, communication abilities, experience relevance, and behavioral competencies

3. Scoring Guide: Clear explanation of the rating scale (e.g., 1-5) and what each score represents

4. Core Competencies Assessment: Evaluation of essential job-related competencies with specific rating criteria

5. Professional Experience Evaluation: Assessment of relevant work experience and achievements

6. Overall Assessment: Final evaluation summary and recommendation regarding the candidate

7. Interviewer Declaration: Confirmation that the evaluation was conducted fairly and without discrimination, including interviewer's signature and date

What sections are optional to include in a Job Interview Evaluation Form?

1. Technical Skills Assessment: For technical roles, detailed evaluation of specific technical capabilities and knowledge

2. Language Proficiency: When language skills are crucial for the role, assessment of relevant language abilities

3. Presentation Evaluation: When the interview process includes a presentation component

4. Group Exercise Assessment: For positions requiring team interaction, evaluation of group dynamics and leadership

5. Cultural Fit Assessment: Evaluation of alignment with company values and culture, while ensuring no discriminatory elements

6. Practical Test Results: For roles requiring specific practical skills, assessment of performance in practical tests

What schedules should be included in a Job Interview Evaluation Form?

1. Appendix A - Job Description: Detailed description of the role and responsibilities against which the candidate is being evaluated

2. Appendix B - Required Competencies Matrix: Detailed breakdown of required competencies and their relative importance

3. Appendix C - Interview Questions Guide: Standardized questions to ensure consistency across interviews

4. Appendix D - Scoring Rubric: Detailed criteria for each score level across different competencies

5. Appendix E - Privacy Notice: Information about how the candidate's personal data will be collected, used, and stored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Employment Letter

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Logistics

Media and Entertainment

Real Estate

Telecommunications

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Talent Acquisition

People Operations

Recruitment

Personnel Management

Learning & Development

Employee Relations

Workforce Planning

Management

Operations

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Director

Team Leader

Hiring Manager

HR Business Partner

Talent Acquisition Manager

Operations Manager

Senior Executive

Technical Lead

Department Head

Chief Human Resources Officer

Recruitment Coordinator

Industries
Personal Data (Privacy) Ordinance (Cap. 486): Governs the collection, handling, and storage of personal data. The evaluation form must comply with data protection principles, including purpose and manner of collection, accuracy, storage, security, and transparency.
Sex Discrimination Ordinance (Cap. 480): Prohibits discrimination based on sex, marital status, and pregnancy. The evaluation form must not include criteria that could lead to gender-based discrimination.
Disability Discrimination Ordinance (Cap. 487): Prevents discrimination against persons with disabilities. The evaluation form should focus on essential job functions and reasonable accommodations.
Family Status Discrimination Ordinance (Cap. 527): Protects against discrimination based on family responsibilities. The evaluation criteria must not disadvantage candidates based on their family care responsibilities.
Race Discrimination Ordinance (Cap. 602): Prohibits discrimination based on race, color, descent, national or ethnic origin. The evaluation criteria must be race-neutral.
Employment Ordinance (Cap. 57): Main employment legislation in Hong Kong that sets out basic employment standards. The evaluation form should align with fair employment practices.
Code of Practice on Employment under the Personal Data (Privacy) Ordinance: Provides specific guidelines on handling employment-related personal data, including job applications and evaluations.
Equal Opportunities Commission Guidelines: Provides practical guidance on preventing discrimination in recruitment and selection processes.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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