A Job Termination Notice is a crucial document used when ending an employment relationship in Hong Kong. It must be prepared in accordance with the Employment Ordinance (Cap. 57) and should be issued when either party wishes to terminate the employment contract. The document serves multiple purposes: it formally communicates the termination decision, specifies the notice period or payment in lieu of notice, outlines final payment arrangements, and details any post-employment obligations. The notice should be clear, comprehensive, and compliant with Hong Kong employment law requirements, including proper notice periods based on length of service and employment contract terms. It's essential to include all statutory requirements while maintaining professionalism and clarity in communication.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination notice
4. Employment Details: Current position, department, and employment start date
5. Termination Statement: Clear statement of termination decision and effective date
6. Notice Period: Specification of notice period or payment in lieu of notice
7. Final Payment Details: Information about salary, unused annual leave, and other entitlements
8. Company Property: Requirements for returning company property
9. Closing: Signature block and company representative details
1. Garden Leave: Include when employee is to be placed on garden leave during notice period
2. Post-Employment Obligations: Reference to confidentiality, non-compete, or non-solicitation obligations if applicable
3. Severance Payment: Include if employee is entitled to severance payment under Hong Kong law
4. Long Service Payment: Include if employee is entitled to long service payment
5. Ongoing Projects Handover: Include when specific handover arrangements are necessary
6. Reference Letter: Include if company agrees to provide a reference letter
7. Medical Benefits Extension: Include if post-termination medical benefits are being offered
1. Schedule 1 - Final Payment Calculation: Detailed breakdown of all final payments including salary, pro-rated bonus, leave pay, and statutory payments
2. Schedule 2 - Company Property Checklist: List of company property to be returned
3. Schedule 3 - Handover Checklist: Detailed list of tasks, projects, and documents to be handed over
4. Appendix A - Exit Procedures: Company's standard exit procedures and requirements
5. Appendix B - Post-Employment Obligations: Full details of any post-employment restrictions and obligations
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