The Notice Of Non Renewal Of Employment Contract is a crucial document in Hong Kong's employment landscape, used when an employer decides not to extend or renew a fixed-term employment contract. This document is essential for maintaining clear communication and legal compliance in employment relationships governed by Hong Kong law. It should be issued with appropriate notice before the contract's expiration date, typically following internal review processes and decisions regarding workforce planning. The notice must comply with the Employment Ordinance (Cap. 57) and related Hong Kong employment regulations, including requirements for written notification and proper handling of final employment matters. This document helps organizations manage their contractual obligations professionally while protecting both employer and employee interests during the contract conclusion process.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's full name, position/title, and internal address
3. Subject Line: Clear indication that this is a Notice of Non-Renewal of Employment Contract
4. Contract Reference: Details of the current employment contract including its start and end dates
5. Non-Renewal Statement: Clear statement that the contract will not be renewed upon expiration
6. Final Working Day: Confirmation of the last day of employment
7. Return of Company Property: Instructions regarding the return of company assets and materials
8. Final Payment Details: Information about final salary, unused leave, and any other entitlements
9. Signature Block: Authorized signatory details including name, position, and signature
1. Reason for Non-Renewal: Include when it's beneficial to provide a brief explanation for the non-renewal decision
2. Handover Requirements: Include when the employee needs to transfer responsibilities or documents before departure
3. Reference Offer: Include when the company is willing to provide employment references
4. Non-Compete Reminder: Include when the existing contract contains post-employment restrictions that will remain in effect
5. Appreciation Statement: Include when appropriate to acknowledge the employee's service and contributions
6. Exit Interview: Include when the company wishes to conduct an exit interview
7. Medical Benefits Extension: Include when applicable for continuation or termination of medical benefits
1. Final Payments Calculation: Detailed breakdown of final payment including salary, leave, and other entitlements
2. Company Property Checklist: List of company items to be returned before the last day
3. Benefits Termination Summary: Summary of all benefits and their respective termination dates
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