The Redundancy Notice Letter is a crucial document used in Hong Kong employment situations where a position is being eliminated due to organizational restructuring, economic conditions, or other business reasons. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related legislation, particularly regarding notice periods and severance payments. The document serves multiple purposes: it formally notifies the employee of their redundancy, explains the business rationale, outlines statutory and contractual entitlements, details the notice period or payment in lieu, and provides information about final payments and benefits. This letter forms part of the official employment record and may be scrutinized by authorities in case of disputes, making it essential to include all legally required information while maintaining a professional and considerate tone.
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1. Date and Address Block: Employee's name, address and formal letter heading
2. Subject Line: Clear indication that this is a redundancy notice
3. Formal Notification: Clear statement of redundancy decision and business rationale
4. Effective Date: Last day of employment and notice period details
5. Statutory Entitlements: Information about severance pay and other statutory payments
6. Return of Company Property: Instructions regarding return of company assets and materials
7. Final Payment Details: Breakdown of final salary, accrued leave, and statutory payments
8. Reference and Employment Verification: Information about future employment references
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Contact Information: HR or relevant contact person for queries
1. Garden Leave: Include if employee will be placed on garden leave during notice period
2. Outplacement Support: Details of any career transition services provided
3. Extended Benefits: Any continuation of benefits beyond termination date
4. Settlement Agreement Reference: If a separate settlement agreement is being offered
5. Bonus/Commission Treatment: If employee has outstanding bonus or commission arrangements
6. Medical Insurance Extension: Details of any extended medical coverage if offered
7. Non-Compete Reminder: If employee is bound by post-employment restrictions
1. Schedule 1 - Severance Payment Calculation: Detailed calculation of statutory severance pay
2. Schedule 2 - Final Payment Breakdown: Itemized list of all final payments and deductions
3. Schedule 3 - Benefits Summary: Summary of treatment of various benefits and entitlements
4. Appendix A - Handover Checklist: List of items and tasks to be handed over before departure
Relevant legal definitions
Last Day of Employment
Notice Period
Garden Leave
Severance Payment
Long Service Payment
Final Payment
Accrued Benefits
Statutory Entitlements
Continuous Employment
Monthly Wages
Company Property
Confidential Information
Restricted Period
Outplacement Services
Payment in Lieu of Notice
Pro-rata Bonus
Annual Leave Entitlement
Benefits Package
Termination Date
Relevant Years of Service
Notice Period
Garden Leave
Severance Payment
Long Service Payment
Final Payment
Accrued Benefits
Statutory Entitlements
Continuous Employment
Monthly Wages
Company Property
Confidential Information
Restricted Period
Outplacement Services
Payment in Lieu of Notice
Pro-rata Bonus
Annual Leave Entitlement
Benefits Package
Termination Date
Relevant Years of Service
Clauses
Notice Period
Termination Date
Severance Payment
Final Payment
Company Property Return
Confidentiality
Non-Compete
Non-Solicitation
Benefits Termination
Reference Provision
Tax Treatment
Full and Final Settlement
Handover Requirements
Outstanding Leave
Bonus Treatment
Continued Obligations
Legal Rights
Consultation Process
Outplacement Support
Contact Information
Termination Date
Severance Payment
Final Payment
Company Property Return
Confidentiality
Non-Compete
Non-Solicitation
Benefits Termination
Reference Provision
Tax Treatment
Full and Final Settlement
Handover Requirements
Outstanding Leave
Bonus Treatment
Continued Obligations
Legal Rights
Consultation Process
Outplacement Support
Contact Information
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Telecommunications
Construction
Real Estate
Hospitality
Media and Entertainment
Logistics and Transportation
Energy
Consumer Goods
Relevant Teams
Human Resources
Legal
Finance
Compliance
Employee Relations
Payroll
Administration
Relevant Roles
Chief Executive Officer
Managing Director
Human Resources Director
HR Manager
Legal Counsel
Finance Director
Department Head
Line Manager
Employee Relations Manager
Compensation and Benefits Manager
HR Business Partner
Personnel Officer
Administrative Manager
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