The Notice of Non-Renewal of Employment Contract is a mandatory document under Dutch employment law when an employer decides not to continue a fixed-term employment contract. This document must be provided to the employee at least one month before the contract's end date, as stipulated by Article 7:668 of the Dutch Civil Code. It serves multiple purposes: ensuring legal compliance, providing clear communication about the employment relationship's conclusion, and outlining final arrangements. The notice typically includes contract reference details, confirmation of the end date, information about final payments, and arrangements for company property return. In cases where the employment has lasted 24 months or more, it may also address transition payment entitlements. This document is essential for avoiding automatic renewal of fixed-term contracts and preventing potential legal disputes regarding proper notification.

1. Letterhead and Date: Company letterhead including full legal name, address, and contact details, plus the current date

2. Employee Details: Full name and address of the employee

3. Subject Line: Clear indication that this is a notice of non-renewal of employment contract

4. Contract Reference: Details of the current fixed-term employment contract including start date and end date

5. Notice Statement: Clear statement that the contract will not be renewed upon expiration

6. End Date Confirmation: Explicit confirmation of the final working day

7. Reason Statement: Brief, factual statement of the reason for non-renewal (if applicable)

8. Final Arrangements: Information about final salary, vacation days, and company property return

9. Closing and Signature: Professional closing, signature of authorized representative, and company details