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Flat Vacating Notice

Flat Vacating Notice Template for Hong Kong

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Key Requirements PROMPT example:

Flat Vacating Notice

I need a standard Flat Vacating Notice for my Hong Kong apartment, with a planned moveout date of March 15, 2025, ensuring compliance with the standard two-month notice period and including details about the final inspection and security deposit return.

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Document background
The Flat Vacating Notice is a crucial document in Hong Kong's residential tenancy system, required whenever a tenant plans to move out of a rented property or when a landlord requires the tenant to vacate. This notice must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and typically needs to be given within the notice period specified in the original tenancy agreement (usually 1-2 months). The document includes essential information such as property details, intended vacation date, forwarding address, and arrangements for final inspection and deposit return. A properly executed Flat Vacating Notice helps ensure a smooth transition and protects both parties' legal rights under Hong Kong law.
Suggested Sections

1. Date and Address Block: Current date and full addresses of both sender and recipient

2. Subject Line: Clear indication that this is a Notice to Vacate for the specific property

3. Property Details: Full address and identifying details of the rental property

4. Notice Declaration: Formal statement declaring intention to vacate, including the specific vacation date

5. Reference to Tenancy Agreement: Details of the original tenancy agreement including its date and parties

6. Contact Information: Current contact details for further communication

7. Signature Block: Space for signature, name, and date of signing

Optional Sections

1. Deposit Return Instructions: Include when specific arrangements for security deposit return need to be documented

2. Property Inspection Arrangements: Include when proposing specific dates/times for final inspection

3. Forwarding Address: Include when the tenant's new address needs to be provided

4. Special Conditions: Include when there are specific circumstances requiring additional notice (e.g., early termination)

5. Utility Transfer Notice: Include when specific arrangements for utility transfers need to be documented

Suggested Schedules

1. Inventory List: List of landlord's fixtures and fittings in the property, if referenced in the notice

2. Property Condition Photos: Documentation of property condition, if being submitted with the notice

3. Outstanding Payments Schedule: List of any pending payments or adjustments, if applicable

4. Utility Accounts List: Details of utility accounts that need to be transferred or terminated

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Residential Property

Property Management

Legal Services

Corporate Housing

Relocation Services

Property Investment

Facilities Management

Relevant Teams

Legal

Property Management

Facilities

Human Resources

Corporate Housing

Real Estate

Operations

Administration

Tenant Relations

Compliance

Relevant Roles

Property Manager

Leasing Manager

Real Estate Agent

Facilities Manager

Housing Officer

Tenant Relations Manager

Legal Counsel

Relocation Specialist

Property Administrator

Building Manager

Human Resources Manager

Corporate Housing Coordinator

Industries
Landlord and Tenant (Consolidation) Ordinance (Cap. 7): Main legislation governing residential tenancies in Hong Kong, including requirements for termination notices, statutory notice periods, and the rights and obligations of both landlords and tenants
Stamp Duty Ordinance (Cap. 117): Relevant for ensuring proper documentation and tax implications related to the termination of tenancy agreements
Building Management Ordinance (Cap. 344): Governs the management of buildings and the use of common areas, which is relevant for move-out logistics and building access requirements
Hong Kong Civil Code - Contract Law Provisions: General contract law principles that apply to the termination of tenancy agreements and the format requirements for valid notices
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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