The Termination Of Rental Agreement Letter By Landlord is a critical document used in Hong Kong's property rental market when a landlord wishes to formally end a tenancy agreement. It must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and related regulations, which stipulate specific notice periods and requirements for valid termination. This document is typically used when the landlord has legitimate grounds for termination, such as breach of tenancy conditions, property sale, or end of fixed term. The letter must include precise details about the property, reference the original tenancy agreement, state the termination date, and outline the process for property handover. It serves as official documentation of the termination notice and may be required in subsequent legal proceedings if disputes arise.
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1. Letter Header: Formal business letter header including date, landlord's details, and tenant's name and address
2. Reference Line: Reference to the property address and existing tenancy agreement details
3. Notice of Termination: Clear statement of intention to terminate the tenancy, citing the specific termination date
4. Legal Basis: Reference to relevant clause in original tenancy agreement or applicable law permitting termination
5. Required Actions: List of actions required from tenant (returning keys, property inspection, etc.)
6. Contact Information: Landlord's or property manager's contact details for arranging handover
7. Signature Block: Formal closing, landlord's signature and details
1. Reason for Termination: Include when termination is due to specific breach or circumstances that need to be documented
2. Outstanding Payments: Include when there are unpaid rent, utilities, or other charges that need to be settled
3. Property Damage: Include when there are specific damages to be addressed before vacancy
4. Security Deposit: Include details about security deposit return process if relevant
5. Legal Warning: Include when there's need to highlight potential legal consequences of non-compliance
1. Original Tenancy Agreement: Copy of the original signed tenancy agreement for reference
2. Property Inspection Report: Current condition report if claiming damages or maintenance issues
3. Payment Records: Statement of any outstanding payments or payment history if relevant
4. Photographic Evidence: Photos of property condition or damages if applicable
5. Proof of Service: Documentation showing proper delivery of termination notice to tenant
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