The Termination Of Rental Agreement Letter By Landlord is a crucial document in the Malaysian property rental market that provides formal notice of a landlord's intention to end a tenancy agreement. This document is typically used when the landlord needs to reclaim the property due to various reasons such as breach of rental terms, property sale, or major renovations. It must comply with Malaysian property laws and regulations, including proper notice periods and justified termination grounds. The letter serves as official documentation of the termination process and helps protect the landlord's interests while ensuring clear communication of expectations and requirements to the tenant regarding the property vacation process.
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1. Letterhead and Date: Landlord's full name, address, and contact details, along with the current date
2. Tenant Details: Full name and current address of the tenant(s)
3. Subject Line: Clear indication that this is a Notice of Termination of Tenancy
4. Reference to Original Agreement: Details of the original tenancy agreement including date and property address
5. Notice of Termination: Clear statement of intention to terminate the tenancy
6. Termination Date: Specific date when the tenancy will end, ensuring compliance with notice period requirements
7. Reason for Termination: Valid grounds for termination as per the original agreement or law
8. Vacating Instructions: Requirements for moving out and returning the property
9. Key Return Process: Instructions for returning keys and access devices
10. Security Deposit: Information about the security deposit return process
11. Signature Block: Landlord's signature, name, and date
1. Outstanding Payments: Details of any unpaid rent or utilities, used when there are payment arrears
2. Property Damage: Description of any damage to be rectified, included when there are property condition issues
3. Legal Action Warning: Notice of potential legal consequences, included when there are serious breaches
4. Final Inspection Arrangements: Proposed date and time for final property inspection, included when specific arrangements are needed
5. Forwarding Address Request: Request for tenant's forwarding address for future correspondence, included when this information is needed
1. Property Condition Report: Current condition assessment of the property, documenting any damage or wear and tear
2. Payment Statement: Detailed statement of any outstanding rent, utilities, or other charges
3. Photographic Evidence: Photos documenting property condition or damage, if applicable
4. Maintenance Records: Records of property maintenance or repair requests relevant to the termination
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