The Contract Expired Letter To Employee is a crucial document in Malaysian employment practice, typically used when a fixed-term employment contract reaches its natural conclusion. It serves as formal documentation under the Malaysian Employment Act 1955 and related employment legislation, protecting both employer and employee interests. This document should be issued with sufficient notice before the contract's end date, typically including details about final payments, benefit cessations, company property returns, and clearance procedures. It differs from termination letters as it deals with natural contract conclusion rather than early termination, requiring specific handling under Malaysian employment law to ensure proper closure of the employment relationship.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is regarding contract expiry
3. Employment Details: Confirmation of current position, department, and original contract dates
4. Contract Expiry Notice: Formal notification of contract expiry date and confirmation that the contract will not be renewed
5. Final Day Arrangements: Details of the last working day and any exit procedures
6. Final Payment Information: Information about final salary, unused leave, and other entitlements
7. Company Property Return: List of company items to be returned before the last day
8. Closing Remarks: Expression of appreciation and good wishes
9. Signature Block: Authorized signatory details and company stamp
1. Handover Requirements: Include when the employee needs to transfer responsibilities or documents to others
2. Certificate of Service: Offer of employment certificate or service letter if requested
3. Reference Provision: Include if the company is willing to provide future employment references
4. Non-Compete Reminder: Include if the original contract contained non-compete or confidentiality clauses that extend beyond employment
5. Benefits Continuation: Include if there are any benefits that extend beyond the last day of employment
6. Exit Interview: Include if an exit interview needs to be scheduled
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated bonus if applicable, and leave encashment
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Important Contact Information: List of relevant HR contacts for post-employment queries
4. Schedule D - Benefits Statement: Summary of any benefits and their status post-employment
Relevant legal definitions
Clauses
Contract Expiry Notification
Final Working Day
Final Payment Terms
Company Property Return
Confidentiality Obligations
Non-Compete Obligations
Benefits Cessation
Outstanding Leave
Final Settlement
Exit Procedures
Reference Provision
Employee Clearance
Document Handover
Post-Employment Contact
Acknowledgment
Final Working Day
Final Payment Terms
Company Property Return
Confidentiality Obligations
Non-Compete Obligations
Benefits Cessation
Outstanding Leave
Final Settlement
Exit Procedures
Reference Provision
Employee Clearance
Document Handover
Post-Employment Contact
Acknowledgment
Relevant Industries
Banking & Finance
Manufacturing
Technology
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Hospitality
Energy
Transportation
Media & Entertainment
Agriculture
Public Sector
Relevant Teams
Human Resources
Legal
Administration
Compliance
Operations
Employee Relations
Talent Management
Personnel Administration
Corporate Services
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
HR Executive
Hiring Manager
Department Head
Project Manager
Contract Administrator
HR Business Partner
Chief Human Resources Officer
Office Manager
Operations Manager
Administrative Manager
Company Secretary
Compliance Officer
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