Professional Reference Form for the United Kingdom

Professional Reference Form Template for England and Wales

A Professional Reference Form is a formal document used in England and Wales to provide structured feedback about an individual's professional capabilities, experience, and conduct. The document complies with UK employment law, data protection regulations, and equality legislation, providing a standardized format for delivering reliable and objective professional references while protecting both the referee and the subject of the reference.

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What is a Professional Reference Form?

The Professional Reference Form serves as a crucial tool in the hiring and professional verification process across England and Wales. It is designed to facilitate the provision of accurate, fair, and compliant professional references while protecting all parties involved. The document includes detailed information about an individual's work history, performance, and professional conduct, structured to meet legal requirements including GDPR, employment law, and equality legislation. This standardized format helps ensure consistency and reduces legal risks associated with providing professional references.

What sections should be included in a Professional Reference Form?

1. Referee Details: Name, position, and contact information of person providing reference

2. Candidate Details: Name and relevant details of person being referenced

3. Professional Relationship: Nature and duration of professional relationship

4. Performance Assessment: Evaluation of key skills and competencies

5. Verification Statement: Confirmation of accuracy of information provided

What sections are optional to include in a Professional Reference Form?

1. Attendance Record: Details of attendance and punctuality, used when specifically requested

2. Reason for Leaving: Information about why the candidate left, if applicable

3. Disciplinary Record: Information about any formal disciplinary actions, if requested and relevant

4. Rehire Eligibility: Statement about whether the candidate would be rehired, if applicable

What schedules should be included in a Professional Reference Form?

1. Performance Metrics: Detailed performance data or ratings, if available

2. Project Examples: Specific examples of work or projects, when relevant

3. Supporting Documentation: Any additional documents supporting the reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Reference Letter

Cost

Free to use
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing how personal information must be collected, processed, and stored in professional references. Ensures data protection principles are followed and individual privacy rights are respected.

Employment Rights Act 1996: Key legislation establishing the framework for employment references, including the duty of care employers must exercise when providing references for current or former employees.

Equality Act 2010: Ensures references are provided in a non-discriminatory manner and do not contain bias based on protected characteristics such as age, gender, race, disability, or religious beliefs.

Defamation Act 2013: Protects against false or malicious statements in references while ensuring truthful and accurate information is provided. Sets standards for legitimate reference content.

Negligent Misstatement Laws: Common law principles requiring reference providers to exercise reasonable care in making statements, with potential liability for careless statements that cause harm.

Human Rights Act 1998: Ensures references respect fundamental rights including privacy and fair treatment. Requires balanced and justified handling of personal information.

Rehabilitation of Offenders Act 1974: Governs the disclosure of criminal convictions in references, protecting reformed offenders by regulating how spent convictions can be mentioned.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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