Certificate Of Employment Letter Template for Germany

A Certificate of Employment Letter (Arbeitszeugnis) is a formal document required under German labor law that provides a detailed record of an employee's employment period, responsibilities, and performance. Under German legislation, specifically §109 GewO and §630 BGB, employees have a legal right to receive this document upon termination of their employment. The certificate must be written in a truthful yet benevolent manner, following specific legal requirements regarding content, language, and format. It serves as an important reference document for future employment and must be free from any coded negative messages that are sometimes used in German employment certificates.

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What is a Certificate Of Employment Letter?

The Certificate of Employment Letter (Arbeitszeugnis) is a mandatory document in German employment law that must be provided to employees upon their departure from a company. It serves as an official record of employment and is governed by strict legal requirements under German legislation, including §109 Gewerbeordnung (GewO) and §630 Bürgerliches Gesetzbuch (BGB). The document can be either a basic certificate (einfaches Zeugnis) containing fundamental employment information, or a qualified certificate (qualifiziertes Zeugnis) including performance evaluations. Every employee in Germany has a legal right to receive this document, which must be written in a positive tone while remaining truthful. The certificate plays a crucial role in future job applications within the German job market and must be carefully worded to avoid any coded negative references that could disadvantage the employee.

What sections should be included in a Certificate Of Employment Letter?

1. Header Information: Company letterhead, date, and title of document (Arbeitszeugnis)

2. Personal Information: Employee's full name, date of birth, and current position

3. Employment Duration: Precise start and end dates of employment

4. Job Description: Detailed description of main responsibilities and duties

5. Reason for Termination: Standard phrase indicating how the employment relationship ended (must be neutral and should typically mention if employee left voluntarily)

6. Closing Formula: Standard closing phrase expressing gratitude and future wishes

7. Signature Block: Date, place, company representative's signature and position

What sections are optional to include in a Certificate Of Employment Letter?

1. Performance Evaluation: Detailed assessment of work quality, knowledge, capability, and reliability (included in qualifiziertes Zeugnis)

2. Behavioral Assessment: Evaluation of conduct towards superiors, colleagues, and clients (included in qualifiziertes Zeugnis)

3. Special Achievements: Notable projects, responsibilities, or accomplishments during employment

4. Training and Development: Significant training programs or professional development completed during employment

5. Management Responsibilities: Details about leadership roles and number of supervised employees if applicable

What schedules should be included in a Certificate Of Employment Letter?

1. Project List: Optional attachment detailing specific projects worked on (if relevant and requested)

2. Training Certificates: Copies of relevant training certificates obtained during employment (if applicable)

3. Department Transfer History: If employee worked in multiple departments, detailed history of positions and responsibilities

Authors

Alex Denne

Advisor @ GenieAI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Germany

Publisher

GenieAI

Document Type

Service Letter

Cost

Free to use

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