The Certificate of Employment Letter (Arbeitszeugnis) is a mandatory document in German employment law that must be provided to employees upon their departure from a company. It serves as an official record of employment and is governed by strict legal requirements under German legislation, including §109 Gewerbeordnung (GewO) and §630 Bürgerliches Gesetzbuch (BGB). The document can be either a basic certificate (einfaches Zeugnis) containing fundamental employment information, or a qualified certificate (qualifiziertes Zeugnis) including performance evaluations. Every employee in Germany has a legal right to receive this document, which must be written in a positive tone while remaining truthful. The certificate plays a crucial role in future job applications within the German job market and must be carefully worded to avoid any coded negative references that could disadvantage the employee.
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1. Header Information: Company letterhead, date, and title of document (Arbeitszeugnis)
2. Personal Information: Employee's full name, date of birth, and current position
3. Employment Duration: Precise start and end dates of employment
4. Job Description: Detailed description of main responsibilities and duties
5. Reason for Termination: Standard phrase indicating how the employment relationship ended (must be neutral and should typically mention if employee left voluntarily)
6. Closing Formula: Standard closing phrase expressing gratitude and future wishes
7. Signature Block: Date, place, company representative's signature and position
1. Performance Evaluation: Detailed assessment of work quality, knowledge, capability, and reliability (included in qualifiziertes Zeugnis)
2. Behavioral Assessment: Evaluation of conduct towards superiors, colleagues, and clients (included in qualifiziertes Zeugnis)
3. Special Achievements: Notable projects, responsibilities, or accomplishments during employment
4. Training and Development: Significant training programs or professional development completed during employment
5. Management Responsibilities: Details about leadership roles and number of supervised employees if applicable
1. Project List: Optional attachment detailing specific projects worked on (if relevant and requested)
2. Training Certificates: Copies of relevant training certificates obtained during employment (if applicable)
3. Department Transfer History: If employee worked in multiple departments, detailed history of positions and responsibilities
Relevant legal definitions
Employer
Employee
Position Title
Employment Period
Probationary Period
Regular Employment
Full-Time Employment
Part-Time Employment
Department
Division
Reporting Line
Areas of Responsibility
Project Assignment
Management Responsibility
Professional Development
Training Programs
Performance Assessment
Work Quality
Social Conduct
Leadership Skills
Employee
Position Title
Employment Period
Probationary Period
Regular Employment
Full-Time Employment
Part-Time Employment
Department
Division
Reporting Line
Areas of Responsibility
Project Assignment
Management Responsibility
Professional Development
Training Programs
Performance Assessment
Work Quality
Social Conduct
Leadership Skills
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Public Sector
Non-Profit
Media and Entertainment
Agriculture
Real Estate
Automotive
Pharmaceutical
Mining and Resources
Relevant Teams
Human Resources
Legal
Compliance
Personnel Administration
Executive Office
Corporate Secretariat
Employee Relations
Labor Relations
Management
Relevant Roles
HR Manager
HR Director
Legal Counsel
Compliance Officer
HR Business Partner
Employment Law Specialist
Personnel Administrator
HR Coordinator
Department Manager
Team Leader
Managing Director
Executive Assistant
Office Manager
General Counsel
Corporate Secretary
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